Job Description

The Administrative Assistant is responsible for supporting all day-to-day activities undertaken by the President, Franchise Management and Brand Strategy. The individual in this role is responsible for managing schedules, coordinating meetings and handling travel arrangements. This role will also include the preparation of presentations, asset management, tracking of key actions required and direct liaison with senior level stakeholders both internally and externally.

Responsibilities:

• Manage complex schedules and coordinate meetings with internal and external parties across multiple time zones, including compiling agendas for recurring standing meetings, often balancing the strict demands of high-level filmmakers and studio heads and anticipating problems and conflicts in advance
• Coordinate complex domestic and international travel schedules and arrangements, including collecting required travel documentation and scheduling with external and internal parties across the globe, taking into account different time zones and commitments of high-level executives and filmmakers
• Provide AV and conference room support for multimedia and hybrid meetings
• Ensure the timely processing of expenses utilizing the latest electronic processes for payment to corporate credit card
• Process invoices and create POs for Franchise Management theatrical spends
• Establish and maintain positive relationships with internal and external partners
• Perform basic administrative tasks and provide IT support as needed for the executive and team
• Special projects as needed
• Must maintain a high level of confidentiality at all times

Qualifications

• 2+ years of experience
• Proficient in Microsoft Word, Outlook, PowerPoint, Adobe and Excel

Eligibility Requirements:

• Interested candidate must submit a resume/CV through www.nbcunicareers.com to be considered
• Must be willing to work in Universal City, CA
• Must have unrestricted authorization to work in the United States
• Willingness to work evenings and weekends with short notice and be flexible with hours

Desired Characteristics:

• Ability to work independently and show a strong sense of initiative
• Excellent verbal and written communication skills
• High level of attention to detail while managing multiple tasks
• Experience working in, and a positive attitude toward, a rapidly changing business environment
• Excellent organizational and analytical skills
• Interest in pop culture and the latest trends

Additional Requirements:

Required On-Site: This position is required to be performed full-time from an NBCUniversal-designated worksite.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website

_ Salary range: $60,000.00 - $80,000.00 (not bonus eligible)_

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.