Job Summary

We are seeking a Administrative Manager to join our team! As a Administrative Manager, you will be managing the day-to-day runnings of the company, including scheduling staff members, handling performance reviews, and maintaining excellent records and reports. You will also be working each day to build and strengthen relationships with new and existing clients, address any minor and major client issues, and overall foster a strong work environment, provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include , make and corroborate employees payroll, reconciling bank records, drafting financial documents, evaluate financial budgets and track expenses, answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. . The ideal candidate has demonstrated leadership ability, has exceptional communication and interpersonal skills, and feels comfortable working in a fast-paced environment and managing multiple projects simultaneously.

Responsibilities

Make Employees Payroll and OTR Drivers Payroll

Make and corroborate Clients Payments

Reconciling bank records

Evaluate financial budgets and track expenses

Answer incoming phone calls and route them to the appropriate person

Draft and report financial presentations.

Reconcile financial books including incoming and outgoing funds.

Schedule appointments and maintain calendar

Organize meetings and take accurate minutes

Write emails, memos, and letters and distribute them appropriately

Contribute to company reports

Maintain an organized filing system

Develop, update, and maintain relevant office procedures

Qualifications

Bilingual- 100% English/100 % Spanish - Required

High school diploma/GED required, Associate’s degree or administrative/accounting training is preferred

Previous experience as an Administrative Assistant, Accounting or in a similar position

Familiarity with standard office equipment such as printers and fax machines

Excellent computer skills and knowledge of Quickbooks, Microsoft Word, , Outlook, and PowerPoint

Highly organized with excellent time management skills and the ability to prioritize projects