Job Description

The Team and Job Summary

We are seeking an detail-oriented and efficient Administrative Assistant to join our Charlotte, NC vehicle accident reconstruction team. This is a unique opportunity for an entrepreneurial, highly driven person with a well-rounded skill set to join the J.S. Held team, whose responsibilities extend beyond those of traditional Administrative Assistants. The ideal person for this role will need to not only have a strong grasp of the administration of the office (client relationships, supplies and vendors’ management, invoicing support, document management, etc.), but also be flexible and a strategic thinker able to take on a variety of tasks.

Job Responsibilities

• Support engineering staff in managing client relationships, coordinating inspections and meetings, managing project tasks, and responding to client requests
• Calendar management - coordinate availability of staff and equipment for meetings, inspections, and teleconferences
• Support in travel preparations and expense reports
• Support in invoicing, follow-up of A/R, and time-keeping processes
• File Management - receive documents from clients and assign tasks to engineers
• New project intake - coordinate conflict checks, gather key information, set up new projects, and assign tasks to team members
• Support in preparing presentations for clients, coordinating marketing events, etc.
• Support in responding to client requests and requesting info from clients
• Liaison with J.S. Held offices
• General assistance to employees: new hire on-boarding, etc.

Qualifications

Required Qualifications

• College degree preferred
• Paralegal experience preferred
• Previous experience in office administration or other related fields
• Proficiency in Microsoft Office Suite, with advanced Excel skills and the ability to embrace new technology
• Strong project management and organizational skills
• Superior written and verbal communication skills
• Strong attention to detail and accuracy in all aspects of work
• Ability to prioritize and multitask
• Strong analytical and problem-solving abilities
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Familiarity with organizational policies and regulations
• Demonstratable job stability

Physical and Mental Job Qualifications

• Ability to travel as needed, depending on project assignments.

• Ability to maneuver in and around an accident site.

• Ability to lift up to 50 lbs.

• Ability to drive to site locations.

• Ability to wear personal protective equipment as required by the work site.

• Must be able to work in person in our Charlotte, North Carolina office.

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Additional Information

Some of the Benefits We Have Include

J.S. Held understands all our employees are people and sometimes life needs flexibility. We work to always provide an environment that best supports and suits our team’s needs.

• Our flexible work environment allows employees to work remotely, when needed
• Generous PTO Policy
• Medical, Dental, and Vision Insurance
• 401k Match
• Commuter Benefit

A reasonable estimate of the salary range for this role is $60,000 - $75,000. Any offered salary range is based on a wide array of factors including but not limited to skillset, experience, training, location, scope of role, management responsibility, etc.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

By submitting your application, you acknowledge that you have read the J.S. Held Online Privacy Notice and hereby freely and unambiguously give informed consent to the collection, processing, use, and storage of your personal information as required and described therein. California residents can click here to learn more about the personal information we collect and here to learn about additional privacy rights that may be available.

Please explore what we’re all about at www.jsheld.com.

EEO and Job Accommodations

We embrace diversity and our commitment to building a team and environment that fosters professional and personal enrichment is unwavering. We are greater when we are equal!

J.S. Held is an equal opportunity employer that is committed to hiring a diverse workforce. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

If you are an individual with a disability and would like to request for a reasonable accommodation, please email jobs@jsheld.com __and include “Applicant Accommodation” within the subject line with your request and contact information.

All your information will be kept confidential according to EEO guidelines.