Benefits:

Bonus based on performance

Employee discounts

Flexible schedule

Paid time off

Training & development

Job Summary:

We are seeking a highly organized and proactive Administrative Assistant to provide high-level administrative support to our executive team in the construction industry. The ideal candidate will be detail-oriented, possess excellent communication skills, and have experience handling multiple tasks in a fast-paced environment. This role requires a strong understanding of the construction business, including project timelines, compliance regulations, and industry-specific documentation.

Key Responsibilities:

Manage executive calendars, schedule meetings, and coordinate project arrangements.

Prepare reports, presentations, and other business documents as required.

Act as a liaison between executives, project managers, clients, vendors, and subcontractors.

Assist in contract management, ensuring compliance with legal and regulatory requirements.

Handle confidential and sensitive information with discretion.

Organize and maintain project documentation, bid submissions, permits, and invoices.

Support the executive team in coordinating company events, conferences, and client meetings.

Monitor and track project deadlines, providing reminders and follow-ups as needed.

Assist in financial tasks such as expense reporting and budget tracking.

Perform general administrative duties, including answering calls, responding to emails, and managing correspondence.

Qualifications & Skills:

Experience with Google Workspace

Minimum of 3 years of experience as an Executive Assistant, preferably in the construction industry.

Strong knowledge of construction industry terminology, regulations, and processes.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and construction management software (e.g., Procore, Bluebeam, or similar). OR Google workspace

Excellent organizational, time management, and multitasking abilities.

Strong written and verbal communication skills.

Ability to work independently and handle high-pressure situations with professionalism.

Exceptional attention to detail and problem-solving skills.

Ability to maintain confidentiality and exercise sound judgment.

Benefits:

Competitive salary based on experience

Paid time off and holidays.

Opportunities for professional development and career growth.

How to Apply: Interested candidates should send their resumes and cover letters detailing their qualifications and experience to [Company Email or Application Link].

Join our dynamic team and contribute to the success of an industry-leading construction company!