Benefits:

401(k) matching

Company parties

Free food & snacks

Health insurance

Paid time off

Advanced Intelligence Engineering is a boutique, Managed IT Services Provider located in Wheaton, IL. AIE focuses on providing premier customer service and quality IT support to clients throughout the Chicagoland area. The Administrative Assistant position is a key role within the AIE team, responsible for providing back-end support within the billing, purchasing and marketing departments.

Responsibilities:

· Generate and email project, monthly and one-off client invoices

· Assist in the procurement of equipment and software for AIE clients and prospects

· Work with client, AIE engineering and vendors to generate quotes for various client IT needs

· Build and maintain strong vendor relationships

· Enter sales and purchasing data into the CRM databases and assist in management of CRM module

· Draft procedures that outline workflow requirements for processes within the purchasing, marketing and billing departments

· Reconcile Microsoft usage reports

· Assist in the preparation of reports for regular client business reviews

· Create web content for SEO traction

· Monitor and manage social media marketing efforts

· Sort mail and manage

· Other duties as assigned

Skill and Experience Requirements:

· Advanced written and spoken (English) communication skills; excellent telephone manner

· Proficient with Microsoft Office and general computing

· High level of diplomacy, sound judgment, and discretion when dealing with clients and vendors

Minimum Education Requirements:

Associates, College degree or a minimum of two years professional work experience

Other Requirements:

Must be able to pass a criminal background test

Must have a valid driver’s license and reliable transportation