Benefits:

Dental insurance

Health insurance

Paid time off

Vision insurance

POSITION SUMMARY

This position will report directly to and will maintain consistent communication with CEO for coordination of all job tasks. The position will uphold a high standard of ethics, promoting a feeling of general good will and rapport with business associates. Must be willing to take on assorted job assignments and be flexible with new tasks as they come. A positive “can do” attitude is a must!

JOB REQUIREMENTS

Business Administration

Complete various administrative tasks as assigned

Send DocuSign for signatures as needed

Lender Holdback Draw Process

Periodically review general ledger for each project to determine if project is eligible for loan draw

Send general ledger with new expense items highlighted for review by General Manager or Controller

Format expenses according to lender’s instructions

Download all reference documents and send waivers to vendors to be signed by DocuSign

Process & Submit loan draw application package to lenders for release of construction holdback funds

Accounts Payable / Accounts Receivable

Place orders for new equipment, furniture, fixtures, and appliances and coordinate deliveries

Charge back dispute process coordination with front desk agent and submittal of documents to merchant processor

Ensuring accuracy of front desk payment processing

Leasing Coordination (Backup)

Fill out leasing template and list vacant units for lease in AppFolio

Perform tenant screening and background checks

Draft lease for tenant to sign and send for signatures

Manage move in process to accounting system

Coordinate move ins and showings with onsite managers

Process official letters to tenants as necessary

Delinquency Processing (Backup)

Monthly review delinquency reports with managers

Coordinate inspection of delinquent units between property and Project Coordinator

Issuing of 3DPQ Notices

Preparing file for submittal of UD

Send Unpaid charges reminder emails to residents

Move Out Coordination

Coordinate pre-move out inspection as necessary

Provide pre-move out statement of charges as necessary

Collect photos and inspection forms for any damages and missing items post move out

Process security deposit disposition statements and mail to tenants within 21 days

Send email to managers to follow up on upcoming move move outs

Collect move out documents and send to GM for processing

Qualifications

Previous experience in property management, administrative assistant, or other related fields

Ability to multitask and prioritize

Excellent verbal and written communication skills

Ability to communicate effectively with all vendors and associates

Customer service positive attitude

Must be able to work 8:00am – 4:30pm Monday through Friday schedule at La Jolla corporate office

Strong skills with Microsoft Office Suite including Excel

Compensation

Starting at $18 -20.00 based on the experience per hour, full time employment paid on a bi-weekly basis

Use of company issued laptop computer

Use of company issued internet enabled cellular phone

All supplies are provided by management

Altman Apartments will consider all qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.