Administrative Assistant

B

Behavior Treatment & Analysis

Administrative Assistant

Walnut Creek, CA
Full Time
Paid
  • Responsibilities

    General Description:

    The General Administrative Assistant will be responsible for executing a variety of administrative duties such as multitasking, document management, and communication with internal and external sources.

    Hours : Monday-Friday 8:30 am till 5:00 pm.

    Rate : $25 per hour

    Work address: 2313 Lennon Ln, Suite 100, Walnut Creek CA, 94598

    Essential Duties and Responsibilities:

    • Assist in maintaining accurate and up-to-date records and files
    • Organize and maintain physical and digital files, ensuring confidentiality and compliance with data protection regulations
    • Assist various departments including but not limited to scheduling and operations
    • Assist in the updating of forms, templates, and documentation
    • Assist in making and answering phone calls, emails, any form of related correspondence

    Qualifications/ Requirements:

    • Minimum high school degree or equivalent
    • Bachelor's degree preferred, not required
    • 1+ years of experience in community outreach or a similar role, preferably within the ABA or healthcare industry a plus
    • 1+ years of experience with administrative duties and documentation
    • Knowledge of the Contra Costa Health Plan and local healthcare providers is a plus
    • Excellent communication and interpersonal skills, with the ability to build strong relationships and work effectively with diverse stakeholders
    • Self-motivated and results-oriented, with the ability to work independently and as part of a team
    • Strong organizational skills and attention to detail, with the ability to manage multiple projects and deadlines simultaneously
    • Proficiency in Microsoft Office Suite and Google Software

    Physical Requirements:

    • Ability to sit for extended periods of time
    • Ability to view a computer screen for extended periods of time
    • Ability to lift and carry up to 25 pounds

    Other Knowledge, Skills and Abilities

    • Team Leadership
    • Excellent written/oral communication
    • Relationship development
    • Solution-oriented problem solving
    • Excellent organization and planning
    • Systems management
    • Exceptional project and personnel management skills.
    • Excellent ability to multitask and prioritize in a busy, fast-growth environment.
    • Proficiency in MS Word, Excel and PowerPoint is essential.