We are seeking a highly organized and proactive Administrative Assistant to support our leadership team in daily operations, tenant relations, compliance tracking, vendor coordination, and administrative duties. This dynamic and hands-on role involves both in-office and fieldwork, with site visits comprising anywhere from 10% to 50% of the role, depending on business needs. The ideal candidate is a strong communicator, detail-oriented, and adept at managing multiple tasks in a fast-paced property management environment. Compensation & Benefits: • Salary: $52,000-$55,000 • Health, dental, and vision benefits • Paid time off (PTO) and holidays • Professional development and growth opportunities Responsibilities: Operations & Administrative Support: • Manage emails, phone calls, and in-person inquiries for the leadership team. • Schedule and coordinate meetings, property inspections, and vacant unit checks. • Track and organize expired vs. issued documents, permits, and compliance records. • Oversee spreadsheet management for rental properties, leases, and financial data. • Review and document police/fire reports. • Maintain and update property management software, including Buildium, HappyCo, Guesty, Airbnb, and Melds. Property Management Assistance: • Support move-ins, move-outs, and rental inspections. • Assist with security deposit processing and compliance. • Ensure timely follow-ups on maintenance requests and track Melds. • Monitor short-term (STR) and long-term (LTR) rentals, including public areas, facilities, and exterior maintenance. • Oversee snow removal, lawn care, and general property upkeep. • Organize and track inventory and supply PAR levels for multiple properties. Tenant & Compliance Management: • Ensure late fee compliance tracking and lease audits. • Track rental extensions, modifications, and permits. • Handle tenant escalations, including lease violations and pay-or-quit notices. • Assist in emergency support and fire safety inspections. Vendor & Facility Coordination: • Maintain strong relationships with vendors, including scheduling services and processing invoices. • Oversee storage management, vendor procurement, and facility turn coordination. Leadership & Investor Relations: • Support P&L tracking, investor communications, and owner administration. • Assist with contract negotiations and asset oversight. • Work with city officials, utility representatives, and property management advocates. • Plan and coordinate company events, city council meetings, and advocacy efforts. Qualifications: • 2+ years of experience in real estate administration, executive support, or customer service. • Proficiency in Microsoft Office Suite (Excel, Word, Outlook), Google Workspace, and property management software (Guesty, Airbnb, HappyCo, Melds, etc.). • Exceptional organizational and multitasking skills with the ability to prioritize tasks effectively. • Excellent verbal and written communication skills. • Ability to maintain confidentiality and professionalism at all times. • Strong problem-solving skills with the ability to handle escalations and emergencies. • Experience working with vendors, tenant relations, and compliance tracking is a plus. Preferred Qualifications: • Background in real estate, property management, or executive-level administrative support. • Familiarity with city council meetings, investor relations, and legal compliance in property management. • Previous experience using Buildium for property management is a strong plus. Compensation: $52,000 - $55,000 yearly

• Operations & Administrative Support: • Manage emails, phone calls, and in-person inquiries for the leadership team. • Schedule and coordinate meetings, property inspections, and vacant unit checks. • Track and organize expired vs. issued documents, permits, and compliance records. • Oversee spreadsheet management for rental properties, leases, and financial data. • Review and document police/fire reports. • Maintain and update property management software, including Buildium, HappyCo, Guesty, Airbnb, and Melds.Property Management Assistance: • Support move-ins, move-outs, and rental inspections. • Assist with security deposit processing and compliance. • Ensure timely follow-ups on maintenance requests and track Melds. • Monitor short-term (STR) and long-term (LTR) rentals, including public areas, facilities, and exterior maintenance. • Oversee snow removal, lawn care, and general property upkeep. • Organize and track inventory and supply PAR levels for multiple properties.Tenant & Compliance Management: • Ensure late fee compliance tracking and lease audits. • Track rental extensions, modifications, and permits. • Handle tenant escalations, including lease violations and pay-or-quit notices. • Assist in emergency support and fire safety inspections.Vendor & Facility Coordination: • Maintain strong relationships with vendors, including scheduling services and processing invoices. • Oversee storage management, vendor procurement, and facility turn coordination.Leadership & Investor Relations: • Support P&L tracking, investor communications, and owner administration. • Assist with contract negotiations and asset oversight. • Work with city officials, utility representatives, and property management advocates. • Plan and coordinate company events, city council meetings, and advocacy efforts.