Administrative Assistant

CS Investigative Services Inc

Administrative Assistant

Rancho Cucamonga, CA
Full Time
Paid
  • Responsibilities

    Benefits:

    401(k)

    401(k) matching

    Competitive salary

    Dental insurance

    Flexible schedule

    Health insurance

    Opportunity for advancement

    Paid time off

    Training & development

    Vision insurance

    Benefits/Perks

    Competitive Compensation

    Paid Time Off

    Career Growth Opportunities

    Job Summary

    We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

    Responsibilities

    Answer incoming phone calls and route them to the appropriate person

    Assist in client experience and engagement

    Schedule appointments and maintain a calendar

    Organize meetings and take accurate minutes

    Write emails, memos, and letters and distribute them appropriately

    Contribute to company reports

    Maintain an organized filing system

    Develop, update, and maintain relevant office procedures

    Quickbooks experience is a plus

    Accounts receivable and payable

    Assist in state and federal compliance

    Assist in sales support

    Oversee day to day operations and report directly to CEO

    Qualifications

    High school diploma/GED required, Associate’s degree or administrative training is preferred

    Previous experience as an Administrative Assistant or in a similar position

    Familiarity with standard office equipment such as printers and fax machines

    Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint

    Must be knowledge in QuickBooks.

    Highly organized with excellent time management skills and the ability to prioritize projects