Administrative Assistant

Cbc Trans Llc

Administrative Assistant

Billerica, MA
Part Time
Paid
  • Responsibilities

    Benefits/Perks

    Competitive Compensation

    Paid Time Off

    Career Growth Opportunities

    Job Summary We are currently seeking a highly organized and detail-oriented Part-Time Administrative Assistant to join our team. The ideal candidate will have experience with QuickBooks invoicing and a strong background in administrative duties including but not limited to, experience with School Bus Transportation Contracts, and QuickBooks invoicing and Contracts for Out of District Students Transportation and Mckinney Vento Students. This position can be partially or Fully Remote and you will be working closely with our team to ensure smooth operations and accurate financial management.

    Responsibilities

    • QuickBooks Invoicing Monthly or whenever necessary:

    • Create and send invoices to clients using QuickBooks.

    • Track payments and follow up on overdue invoices.

    • Maintain accurate records of all invoicing and payments.

    • Initiate Contact with School Districts regarding Potential Contracts and Bids.

    • Manage Students and Drivers Schedules for proper shift coverage.

    • Administrative Duties:

    • Manage and respond to emails and phone calls.

    • Schedule and coordinate meetings and appointments.

    • Prepare and maintain spreadsheets, reports, and other documents.

    • Assist in managing company files and records.

    • Handle other administrative tasks as needed to support the team.

    • General Support:

    • Provide support to other team members as needed.

    • Assist in streamlining office processes and improving efficiency.

    Other Responsibilities

    Answer incoming phone calls and route them to the appropriate person

    Schedule appointments and maintain a calendar

    Organize meetings and take accurate minutes

    Write emails, memos, and letters and distribute them appropriately

    Contribute to company reports

    Maintain an organized filing system

    Develop, update, and maintain relevant office procedures

    Qualifications

    High school diploma/GED required, Associate’s degree or administrative training is preferred

    Previous experience as an Administrative Assistant or in a similar position

    Familiarity with standard office equipment such as printers and fax machines

    Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint

    Highly organized with excellent time management skills and the ability to prioritize projects

    Flexible work from home options available.