Benefits:

Competitive salary

Free uniforms

Paid time off

Job Overview:

We are seeking a detail-oriented Office Assistant to manage the day to day operation of a fast paced, Construction Office.

The ideal candidate will provide administrative support to the Director of Operations and ensure efficient office operations.

Responsibilities:

• Process payables in system to insure AP accuracy.
• Perform general office tasks including filing, data entry, and maintaining records
• Assist with administrative duties such as scheduling appointments and managing calendars.
• Update and follow-up on delegated tasks to ensure timely completion.
• Submit documents to the County and City as directed.
• Communicate all updates with PM.
• Review, code, route and track all invoices.
• Data Entry, Invoice Management.
• Manage incoming calls and correspondence.
• Utilize computer literacy skills to navigate Word and Excel software programs effectively.
• Assist Office with Clerical duties by organizing files and keeping accurate documents.
• Provide clerical support to ensure smooth office operations.
• Auditing reports to keep accuracy.
• Assist Manager with AIA Biling.
• All other tasks as requested.

Requirements:

• Proven experience in an administrative role or similar position

• Proficiency in Microsoft Office applications, Word & Excel

• Strong organizational skills with attention to detail

• Excellent communication and interpersonal abilities

• Ability to multitask, prioritize tasks effectively and be a self starter

• Knowledge of basic office procedures and equipment operation

• Knowledge of Job Cost and Construction vocabulary is a plus.

If you have a passion for administrative work and are looking to contribute to our Construction Business, we encourage you to apply for the Assistant position.