DIN TAI FUNG RESTAURANTS

Job Title: Administrative Assistant

Compensation: $36.00 - $42.50 per hour

The base salary or hourly wage range for this role will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors. Range is not inclusive of potential bonus or benefits. Your recruiter can share more information about the salary range and other factors during the hiring process.

Location: Hybrid, Din Tai Fung - Corporate Office in Arcadia, California

About Us:

Din Tai Fung, a globally acclaimed culinary icon renowned for the art of Xiao Long Bao, is on a mission to create first-class dining experiences through its unwavering commitment to excellence in food, service and ambiance. Originally founded as a cooking oil retail business in Taiwan in 1958 by Bing-Yi Yang and his wife, Pen-Mei Lai, Din Tai Fung was reborn into a humble dumpling and noodle shop in 1972. Today, the Michelin-recognized restaurant brand continues to be family-owned and passed down through generations, with more than 170 locations in 13 countries worldwide.

Since its founding, Din Tai Fung has become synonymous with quality and consistency and known for its warm hospitality and delicacies with authentic flavors. Entering the North America market in 2000, the restaurant brand opened its first U.S. location in Arcadia, California and has 16 locations to-date, offering an upscale yet inviting cultural dining experience. With each restaurant, each interaction, and each bite, DTF aims to bring people together to inspire appreciation of culture.

Benefits and Perks:

Competitive Pay & Benefits

Employer Contribution for individuals and eligible dependents' medical insurance

Dental, Vision, and Life Insurance

Health Savings Account (HSA)

Commuter Spending Accounts

401(k) Plan with company match

Employee Assistance Program

Discounts through BenefitHub

Employee Meal Discounts

Opportunities for growth; we love promoting within!

About the Role:

This Assistant will collaborate closely with executives, providing essential administrative support while managing daily operations, schedules, and communications. The role is focused on executing detailed instructions, ensuring that daily activities run smoothly and efficiently. The ideal candidate is self-driven, highly responsible, and skilled at managing their workload and prioritizing tasks in a dynamic, fast-paced environment. This position will report to the SVP Operations.

Responsibilities:

Administrative Support

Provide full administrative support to executives by managing calendars, scheduling meetings, and organizing travel itineraries.

Ensure documents are provided to leader in timely manner for review; secure appropriate signatures and track documents through approval process on behalf of executives, as needed.

Pick up supplier samples and deliver them to support center or store operations, as needed.

Meeting & Event Coordination

Draft agendas or presentations, attend meetings with the executives, transcribe, and distribute notes or minutes.

Arrange venues, equipment, catering, accommodations, and travel for participants arriving from various locations to ensure the smooth running of medium-scale events.

Assist with other events as requested by the executive.

Project Management

Prepare correspondence, communications, reports, and presentations for approval by the executive, ensuring accuracy and timely delivery.

Assist in managing and prioritizing projects, ensuring deadlines are met.

Follow up with internal / external teams to ensure smooth execution of tasks and deadlines.

Serve as liaison with internal staff at all levels

Support other Senior Management staff on other projects, as needed.

Office Management

Anticipate the needs of the executive and proactively address any issues or concerns.

Uphold a strict level of confidentiality of sensitive information

Role Competencies: Communicates effectively, Manages conflict, Ensure Accountability, Action

oriented, Drives results

Job Requirements:

Associate's degree or equivalent work experience

Minimum 3-5 years of experience as an Admin Assistant supporting senior leaders or teams

Strong organizational and multi-tasking skills

Ability to work well with others, stay adaptable, and maintain a positive attitude in changing situations

Ability to work independently, take initiative, and remain calm under pressure

Good interpersonal skills & ability to build positive working relationships with different teams/individuals at all levels

Strong oral and written communication skills

Demonstrated record of reliability and confidentiality

High attention to detail and accuracy

Preferred Requirements:

Bachelor's degree

Ability to anticipate the needs of the executives

Proficient in MS Office Suite (Word, Excel, PowerPoint)

Proficient in Google suite, with an ability to become familiar with company specific programs and software

Special Requirements:

Hybrid office-based with potential travel required for business meetings or events.

Occasional overtime may be required to meet deadlines or support time-sensitive projects.

NOTE: This job description in no way states or implies that these are the only duties to be performed by the employee occupying the position. Employees will be required to perform any other job-related duties assigned by their supervisor.

Din Tai Fung is an E-Verify and Equal Opportunity Employer and complies with the Fair Chance Initiative.

Din Tai Fung is an Equal Employment Opportunity Employer – M/F/D/V. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

As part of our hiring process, Din Tai Fung uses E-Verify to confirm employment eligibility for all newly hired employees. E-Verify is an internet-based system that allows employers to compare information from an employee's Form I-9 to the U.S. Department of Homeland Security and Social Security Administration records. This verification confirms an employee’s eligibility to work in the United States. Din Tai Fung complies fully with all Equal Employment Opportunity laws, ensuring no discrimination based on national origin or citizenship status. Din Tai Fung is committed to employing only individuals who are authorized to work in the United States and who comply with applicable immigration and employment law. As a condition of employment, every individual must provide satisfactory evidence of their identity and legal authority to work in the United States. If the employee cannot verify their right to work in the United States within the time permitted by laws, the Company will be required to terminate their employment immediately. To learn more about E-Verify, please visit: https://www.e-verify.gov/employees.

Applicants must be 18 years or older.