This is a temporary position Job Overview: We are seeking a highly organized and reliable Administrative Assistant to join our team. This individual will play a key role in ensuring smooth daily operations by handling various administrative tasks, including running errands, managing mail, coordinating appointments, and supporting our staff and management team. The ideal candidate is proactive, detail-oriented, and capable of multitasking in a fast-paced environment.

Key Responsibilities:

Daily Errands: Run errands including picking up and dropping off mail, packages, and supplies to the medical center.

Mail Handling: Collect, sort, and process incoming mail, and ensure outgoing mail is sent in a timely manner.

Package Delivery: Drop off packages and medical supplies to the designated locations as needed.

Bank Deposits: Process daily checks and do weekly check deposits.

Appointment Scheduling: Schedule and manage appointments, meetings, and other calendar events for team members.

Business License Renewals: Assist with renewing necessary business licenses and keeping track of expiration dates.

HR Support: Assist with employee management tasks such as terminations, hiring, writing up performance issues, and maintaining records.

Email Coordination: Manage email correspondence and ensure timely follow-up on important matters.

Attendance Tracking: Track and monitor employee attendance and work hours, ensuring accurate records.

General Office Support: Assist with other administrative duties as required to ensure smooth office operations.

Skills & Qualifications:

Previous experience in an administrative or office support role is preferred.

Strong organizational skills and attention to detail.

Ability to multitask and prioritize tasks effectively.

Excellent written and verbal communication skills.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or similar tools.

Strong time-management skills and ability to meet deadlines.

Ability to work independently with minimal supervision.

Valid driver’s license and reliable transportation for running errands.

Ability to maintain confidentiality and handle sensitive information appropriately.

Must have a reliable car for daily errands

Must speak spanish