Benefits:
Competitive salary
Flexible schedule
Benefits/Perks
Competitive Compensation
SIMPLE IRA with matching contribution up to 3%
Career Growth Opportunities
Job Summary
We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to operations and administrative officers.
Reports to: Director of Operations
Responsibilities and Duties
Answering incoming phone calls during work hours
Logging and making bank deposits
Ensuring medical services billing received at GBAC is turned over to Multi-Med
Acknowledging donations received
Picking up mail at post office
Distributing mail to appropriate area
Entering CPR course paperwork into the computer system
Issuing CPR cards with the approval of the CPR TC Coordinator and Faculty
Assisting President with coordinating different vendors related to household repairs
Create and maintain written business related processes and procedures
Assist with setting up and coordinating meetings
Assisting Board of Directors with meeting minutes as applicable for monthly Board and membership meetings
Filing of Human Resources and financial records
Handles sensitive information, such as Human Resource and Payroll records and keeps the information confidential.
Assisting organization officers in various tasks
Ancillary Duties
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education/Experience: High school diploma or general education degree (GED); or one to two years related experience and/or training; or equivalent combination of education and experience. Language Ability: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Math Ability: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages. Ability to apply concepts of basic algebra and geometry. Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Computer Skills: To perform this job successfully, an individual should have a working knowledge of Microsoft Word; Microsoft Excel; QuickBooks; internet software and Human Resource systems. Certificates and Licenses: Valid NYS driver license
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands and talk or hear. The employee is frequently required to stand and walk. The employee is occasionally required to reach with hands and arms; climb or balance and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 20 pounds.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions. The noise level in the work environment is usually moderate.
Additional Desirable Skills: It is desirable, although not required, for this position to;