The City of Mandan, North Dakota is currently accepting applications for the position of:
Administrative Assistant - Grade 12
**
**
Position Details
Rate of Pay starting at $21.66/hour
Status: Non-Exempt | Full-time
Department: Administration/Business Development & Communications
Closing Date: January 31st, 2025 (by 5:00 p.m. CT)
*Applications without a resume will be disqualified.
** *This position is eligible for 100% employer-paid single health insurance coverage!**
Learn more about the City of Mandan at the link below:
JOB SUMMARY
This position is responsible for providing customer service and clerical support for administrative and business development and communications department operations.
MAJOR DUTIES
- Answers telephone and greets customers; provides information and assistance to the public; assists in resolving customer complaints and concerns; refers to appropriate personnel; takes messages and receives customer requests and prepares service or work orders.
- Prepares agenda packets for City Commission, Community Beautification Committee, Visitors Committee, Growth Fund, and Renaissance Zone meetings; aids departments with agenda documentation creation; prepares minutes; prepares legal notices; posts agendas and minutes on city website; assists with all City boards/committees as needed.
- Organizes ordinances and resolutions; assigns ordinance numbers; forwards ordinances to Municode; orders, removes, and replaces annual supplement updates for City Attorney, Administration, and court code books.
- Processes annual business license and permit renewal applications.
- Assists with record purges and disposals; determines records to be included in record retention schedules; reviews schedules and submits records series updates/corrections to the State Records Management Program; establishes and maintains a variety of files and records; scans documents.
- Maintains office supply inventory; reorders as needed.
- Drafts, composes and types memoranda, letters and other correspondence.
- Updates the city website and assists with general communication duties.
- Assists with elections.
- Provides public information & program assistance related to overall city services.
- Sorts and distributes mail.
- Performs related duties.
KNOWLEDGE REQUIRED BY THE POSITION
- Knowledge of modern office principles and practices.
- Knowledge of customer service principles and practices.
- Knowledge of city and department policies and procedures.
- Knowledge of computers and job-related software programs, including the Microsoft Office Suite.
- Skill in performing basic mathematical calculations.
- Skill in prioritizing and organizing work.
- Skill in the provision of customer services.
- Skill in the maintenance of files and records.
- Skill in the operation of standard office equipment.
- Skill in interpersonal relations and in dealing with the public.
- Skill in oral and written communication.
MINIMUM QUALIFICATIONS
- Ability to read, write and perform customer and clerical service, and mathematical calculations at a level commonly associated with completion of high school or equivalent.
- Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
- Possession of or ability to readily obtain a valid driver’s license issued by the State of North Dakota for the type of vehicle or equipment operated.
Notes:
- Applicants who are residents of North Dakota and eligible to claim veteran’s preference must include Form DD-214. Claims for disabled veteran’s preferences must also include Form DD-214 and a letter less than one year old from the Dept. of Veteran’s Affairs indicating disability; claims for preference as the eligible spouse of a disabled or deceased veteran must include Form DD-214, a marriage certificate, and a letter less than one year old from Dept. of Veteran’s Affairs indication disability, or the veteran’s death certificate.
- Applicants who may need additional job information or may require accommodation or assistance with the application or interview process should contact Human Resources at 701-667-3217.
- Applicants are subject to pre-employment drug testing and background checks.
- In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
- The City of Mandan is an Equal Opportunity Employer.