Benefits:

401(k)

401(k) matching

Competitive salary

Opportunity for advancement

Paid time off

Benefits/Perks

Competitive Compensation

Paid Time Off

Career Growth Opportunities

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. This is an entry-level position with an excellent opportunity for growth.

The Administrative Assistant will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include helping the team communicate effectively, keeping track of deadlines and meeting times, and assist with special projects when necessary. Job responsibilities include filing, drafting and printing letters, answering phones, managing office accounts and databases, and informing management and other team members about daily activities. The ideal candidate is highly organized with customer service experience, excellent written and verbal communication skills (online and offline) and a friendly demeanor.

Proven attention to detail is essential. Ability to shift priorities easily in a fast-paced environment is necessary. Proficiency in Excel, MSWord, and Google Workspace is required. Affinity for writing and editing is also required. Proficiency in Adobe Acrobat Pro is a plus. Billing management interest or experience is also a plus.

Responsibilities

Answer incoming phone calls and route them to the appropriate person

Schedule appointments and maintain multiple office calendars

Write emails, memos, and letters and distribute them appropriately

Maintain an organized filing system (electronic and physical files)

Develop, update, and maintain relevant office procedures

Qualifications

High school diploma/GED required, Associate’s degree or administrative training is preferred

Previous experience as an Administrative Assistant or in a similar position

Familiarity with standard office equipment such as phones, printers and computers

Excellent computer skills and knowledge of Microsoft Word and Excel

Highly organized with excellent time management skills and the ability to prioritize projects