Benefits:

Competitive salary

Dental insurance

Employee discounts

Health insurance

Opportunity for advancement

Paid time off

Training & development

Are you ready to be part of an incredible team at one of the best HVAC companies in Florida? At Hales AC, we believe in creating a supportive, dynamic, and fun work environment where our employees can thrive and grow. We’re more than just an HVAC company—we’re a family that values innovation, teamwork, and a commitment to exceptional service. If you’re a motivated, organized, and detail-oriented individual who loves to support a busy team, we want to hear from you!

Why Hales AC?

Competitive Compensation: We value your skills and expertise.

Paid Time Off: Enjoy a work-life balance with ample time for rest and relaxation.

Career Growth Opportunities: We invest in our team members and provide opportunities for career advancement.

Inclusive Culture: Work in a supportive environment that values your contributions and encourages growth.

Job Summary: We are seeking a proactive and friendly Administrative Assistant to join our team at Hales AC. In this vital role, you will be the backbone of our office, providing essential support to our employees and ensuring smooth operations. Your role will involve managing communications, scheduling, data entry, and supporting various administrative functions. If you have experience with HVAC permits, that’s a plus, but not a requirement. We're looking for someone who’s ready to jump in and make a difference!

Primary Responsibilities:

Research and follow up on missing information and paperwork from CCRs and Technicians, ensuring accuracy and efficiency.

Support the Administrative Manager with accounting tasks, including accounts payable, payroll, month-end activities, and more.

Manage accounts payable to secure discounts and ensure accurate vendor billing.

Compile and generate detailed reports at the request of the Administrative Manager, including data on call volume, leads, sales performance, and agreement renewals.

Assist in collecting and assembling daily report information from Managers.

Provide exceptional customer service by answering telephones and directing inquiries as needed.

Perform general office duties such as typing, filing, faxing, and shipping with a high level of organization and attention to detail.

Uphold the Right Away Code of Ethics, Team Rules, and Team Philosophy, contributing to our positive and collaborative culture.

Ensure A/R and A/P reconciliation utilities are run daily to maintain G/L balance and facilitate a smooth month-end close.

Accurately complete job costing for each A/R invoice, including tracking labor, parts, subcontractors, and commissions.

Qualifications:

Previous experience as an Administrative Assistant or in a similar administrative role.

Familiarity with standard office equipment such as printers, scanners, and fax machines.

Excellent computer skills

Exceptional organizational and time management skills, with the ability to manage multiple tasks and prioritize effectively.

Strong written and verbal communication skills, with a professional and friendly demeanor.

Ready to Take the Next Step? If you’re excited about joining a company that values your contributions and offers real opportunities for growth, apply today! At Hales AC, we’re committed to building a diverse and inclusive team that reflects the communities we serve. Let’s grow together and make Hales AC the best place to work in the HVAC industry!