Job Description

_ AREA OF RESPONSIBILITY:_

The Administrative Assistant will assure that coordination of benefits and financial resources (social security, Medicaid, Medicare, service authorizations, insurances, and other applicable benefits and resources) of each person in services remain current and are tracked to assure accountability of delivered services as identified in the person’s Individual Plan.

WHAT YOU'LL DO:

• Assure the social security, Medicaid, and Medicare benefits of persons in services remain current.
• Track Medicaid/Medicare re-determination due dates of new enrollees and current recipients of services.
• Coordinate with supervisors and/or personally facilitate persons in services Medicaid/Medicare re-determination documentation and Social Security reviews.
• Communicate anticipated concerns with maintaining any person in services benefit eligibility to your supervisor immediately.
• Enter data into appropriate databases. (Room and Board, Pay Stubs, Personal Needs, Consumer information)
• Fill out all representative payee forms.
• File all paperwork received promptly.
• Archive anything two years or older.
• Track pay stubs for Social Security.
• Submit Rep Payee online through Social Security Portal

Qualifications

_ WHAT WE LOOK FOR:_

• Experience applying for and maintaining social security and Medicaid benefits
• Experience tracking and coordinating provider payments
• Understanding of accounting principles and practices
• Excellent attention to detail and accuracy
• Ability to manage multiple tasks and meet deadlines
• Effective communication and interpersonal skills
• Proficient with using MS Excel, Access, Adobe Acrobat, DocuSign, MS Outlook
• Tech savvy and able to quickly learn new computer programs and system applications
• High-school Diploma or GED

_ SKILLS AND ATTRIBUTES KEY FOR SUCCESS:_

• Excellent written and verbal communication skills.
• Strong computer skills (Word/Excel/Outlook/Access databases, etc.).
• Strong accounting background
• Ability to multi-task
• Excellent attention to detail
• Accurate data entry
• Excellent basic math skills
• Excellent organizational skills
• Excellent follow-through
• Self-Starter and able to work independently.
• Detail oriented

Additional Information

** At Dungarvin, diversity and inclusion are a part of what makes our organization strong. Together, we can continue to work towards an inclusive culture that supports our employees and persons served. Dungarvin is an affirmative action and equal opportunity employer.**

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