Overview

Associated Insurance Agencies is seeking a dedicated and professional Administrative Assistant to join our team. This role is essential in providing exceptional support to our office operations and ensuring a welcoming environment for clients and visitors. The ideal candidate will possess strong organizational skills, excellent phone etiquette, and the ability to manage multiple tasks efficiently.

Responsibilities

Manage incoming calls with professionalism, providing information or directing calls to the appropriate personnel.

Assist with calendar management, scheduling appointments, and coordinating meetings for staff members.

Process commission statements accurately and efficiently, maintaining up-to-date records.

Support administrative tasks such as updating out of state licensing, organizing documents, incoming and outgoing mail and maintaining office supplies.

Collaborate with team members to ensure smooth office operations and assist with various projects as needed.

Provide personal assistant support to executives or managers when required.

Maintain the office appearance, ensuring a clean and organized workspace.

Qualifications

Proven experience in an administrative role is preferred.

Strong phone etiquette and communication skills are essential.

Excellent organizational skills.

Reliable: this position requires you to be in the office and on time

Proficiency in computer literacy, including Microsoft Office, Word & Excel.

Quickbooks experience preferred.

Insurance experience is a plus but not essential.

Ability to handle confidential information responsibly and maintain professional discretion at all times.

Must be open to obtaining your Property & Casualty insurance license.

A friendly demeanor with a customer service-oriented mindset.

We offer medical, dental and vision benefits, paid time off and more! If you are looking to be a part of a friendly and dynamic team, send us your resume! We are looking forward to meeting you.