Administrative Assistant

J&J Management Services LLC

Administrative Assistant

Carmel, NY
Full Time
Paid
  • Responsibilities

    Benefits/Perks

    Competitive Compensation

    Paid Time Off

    Career Growth Opportunities

    Job Summary

    A full-service property management company located in Carmel, NY is seeking an administrative professional who is organized and energetic and possesses superb interpersonal skills. In this role, you will provide support to our office employees and property managers, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

    Responsibilities

    Answer and handle incoming phone calls and/or route them to the appropriate person

    Schedule appointments and maintain calendar

    Write emails, memos, and letters and distribute them appropriately

    Maintain an organized filing system for the company

    handle incoming and outgoing mail

    Develop, update, and maintain relevant office procedures

    Greet and assist visitors

    Qualifications

    High school diploma/GED required, Associate’s degree or administrative training is preferred

    Previous experience as an Administrative Assistant or in a similar position

    Familiarity with standard office equipment such as printers and fax machines

    Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint

    Highly organized with excellent time management skills and the ability to prioritize projects

    Hands on and ‘can-do attitude’

    Must be a great team player

    Reliable and punctual with attendance

    Highly organized and detail oriented with the ability to manage a variety of tasks

    Excellent customer service skills