Administrative Assistant

Jules Gourmet Catering is looking for enthusiastic, reliable & detail-oriented individuals to join our team!

Part Time Position: Monday-Thursday 9:00am-3:00pm, Occasional Friday’s

Job Summary

The Catering Administrative Assistant is responsible for providing office support in a continuing effort to deliver outstanding guest service and financial profitability. The Catering Admin Assistant will be expected to assist the sales managers in obtaining customer satisfaction and sales goals by performing clerical and administrative duties relating to sales, marketing, guest and catering communications.

Principal Duties / Tasks and Responsibilities

Greet and assist guests and respond to requests in a timely, friendly and efficient manner.

Perform e-mailing, data-entry, filing, faxing, copying, posting daily event orders, processing letters, proposals and contracts in an accurate and timely manner, and effectively communicating with clients.

Responds to telephone and in-person inquiries regarding catering information and guest concerns.

Generates event menus for display at events.

Assists with maintaining staff scheduling calendar.

Track Guest Comment Cards and feedback

Perform other general office duties and assist with special projects, as needed

Social media posting and Newsletter marketing.( facebook, instagram)

Create Captain’s Logs for upcoming staffed events.

Additional Duties

Assist with Input of Daily Corporate Catering Orders

Thank You Letters

Letters to potential clients

Food & Menu Labeling

Client Information Sheets

Occasional Cold Calls

Essential Skills and Experience

Exceptional customer care and attention to detail

Good verbal and written communication skills

Quick learner

Work efficiently and effectively

Microsoft Office Experience (Word, Xcel), Constant Contact,Canva

Ability to communicate effectively with event supervisor, guests and staff members by speaking and comprehending English

Proficient with Caterease, Wix, software a plus!