Benefits/Perks

Competitive Compensation

Paid Time Off

Career Growth Opportunities

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office staff, Vice President and field employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include submitting completed bids for contracted projects, maintaining active certificate of insurance (COI's), updating registrations and insurance for the company's truck fleet, answering phone calls, filing, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Construction office experience and speaking Spanish as a second language is plus!

Responsibilities

Answer incoming phone calls and route them to the appropriate person

Schedule appointments and maintain a calendar

Organize meetings and take accurate minutes

Write emails, memos, and letters and distribute them appropriately

Contribute to company reports

Maintain an organized filing system

Develop, update, and maintain relevant office procedures

Qualifications

High school diploma/GED required, Associate’s degree or administrative training is preferred

Previous experience as an Administrative Assistant or in a similar position

Familiarity with standard office equipment such as printers and fax machines

Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint

Highly organized with excellent time management skills and the ability to prioritize projects