Job Description

We are seeking a detail-oriented and organized Administrative Assistant to play a critical role in maintaining our daily mail operations and providing administrative support to our internal technical teams.

Responsibilities include:

• Mail Room Operations
  • Sort, distribute, and handle incoming/outgoing mail and packages.
  • Track shipments, process deliveries, and manage postage and shipping supplies.
  • Navigate and troubleshoot mailroom equipment and printers.
  • Ship marketing materials, equipment, and displays.
  • Monitor and restock office supplies, as well as maintain inventory.
• Administrative Support
  • Provide administrative support to technical teams, including scheduling, documentation, and communication.
  • Respond to inquiries from both internal staff and external clients with standard correspondence and directing inquiries to the appropriate individuals.
  • Maintain and update project documentation, reports, and other relevant materials

Qualifications

You bring to the team:

• Associate degree in business or a related area preferred
• 1+ years of experience in an administrative or mail room role preferred
• Ability to lift and move packages weighing up to 50 lbs.
• Strong organizational and time management skills
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Exhibits good interpersonal and problem-solving skills

Additional Information

Olsson is a nationally recognized, employee-owned firm specializing in planning and design, engineering, field services, environmental, and technology. Founded in 1956 on the very mindset that drives us today, we’re here to improve communities by making them more sustainable, better connected, and more efficient. Simply put, we work to leave the world better than we found it.

As an Olsson employee, you’ll receive our traditional benefits package (health care, vision, dental, paid time off, etc.), plus you’ll:

• Become an owner in the company after your first year through our Employee Stock Ownership Plan (ESOP)
• Engage in work that has a positive impact in communities
• Receive an excellent 401(k) match
• Participate in a wellness program promoting balanced lifestyles
• Benefit from a bonus system that rewards performance
• Have the possibility for flexible work arrangements

Olsson is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.

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