Benefits:
401(k)
401(k) matching
Bonus based on performance
Paid time off
Benefits/Perks
Competitive Compensation
Paid Time Off
Career Growth Opportunities
Job Summary
We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.
Administrative assistant responsibilities:
Answer and direct phone calls : Provide polite and professional communication : Greet and assist visitors to the office
Organize and schedule appointments and meetings
Maintain contact lists
Produce and distribute correspondence memos, letters, faxes, and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Provide general support to visitors
Provide information by answering questions and requests
Take dictation
Generate reports
Handle multiple projects
Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities
Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques
Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, participating in professional societies
Contribute to team effort by accomplishing related results as needed
Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
Write letters and emails on behalf of other office staff
Cover the reception desk
Maintain computer and manual filing systems
Handle sensitive information in a confidential manner
Take accurate minutes of meetings
Coordinate office procedures
Reply to email, telephone, or face-to-face inquiries
Develop and update administrative systems to make them more efficient
Resolve administrative problems
Manage staff appointments
Photocopy and print out documents on behalf of other colleagues
Conduct data entry - Sales Tax, Payroll, Bookkeeping, Tax Returns
Administrative assistant qualifications:
Proven admin or assistant experience
Knowledge of office management systems and procedures
Excellent time management skills and ability to multitask and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office
At least 3 years of experience in the field or in a related area
High school diploma or equivalent; college degree preferred
Administrative assistant skills & proficiencies:
Reporting Skills
Administrative Writing Skills
Proficiency in Microsoft Office
Analysis
Professionalism
Problem-Solving
Verbal Communication
Office Administration Procedures
Typing
Attention to Detail
Accuracy
Multitask
Telephone Skills
Teamwork
Discretion and Judgment
Patience
Resourcefulness
Anticipates Needs
Emotional Intelligence
Flexibility
Editing and Proofreading
Microsoft Office Skills
Typing Skills