Benefits:

Individual Membership to Flex Rex

Family Membership to CRC and Field House

Competitive salary

Dental insurance

Flexible schedule

Health insurance

Opportunity for advancement

Paid time off

Vision insurance

Wellness resources

The requisition will be closing January 31st and we will be reviewing candidates the week of February 3rd and hoping to conduct interviews the week of February 10th. So get your applications in! Position Summary

This position is responsible for coordinating all essential office administration, providing high-level administrative support, and assisting with project processes from planning through delivery. Assists with administrative tasks to support Executive Director, Board of Directors, Recreation Foundation, professional staff and special committees by preparing agendas, meeting notes and project summaries and common office and support tasks. Serves as the Designated Election Official of the District. This individual will serve as a liaison between the public, staff, and other stakeholders, managing schedules and correspondences, preparing reports, and handling sensitive information with discretion.

Essential Duties and Responsibilities

The following are examples of primary duties assigned to this position. Other related duties may be assigned.

Administrative/Office Support:

Provide administrative executive-level administrative support to the Executive Director, executive team, and serve to connect other MRD supervisors, staff, and the public.

Provide support to the Executive Director and executive team, including research, spreadsheets, data manipulation, preparation, and administration of documents, presentations, department meetings, and events.

Produce and distribute correspondence documents and aid in communication among staff and the public.

Assisting MRD staff in maintaining office calendars, scheduling meetings, reserving meeting rooms, and assisting with reservations.

Serve as a point of contact for the public, answering questions, providing information, and resolving complaints.

Organizes and maintains office electronic and manual filing systems.

Maintains office inventory system and purchases and distributes office supplies and equipment.

Co-coordinates staff celebrations and recognition activities.

Arranges and delivers hospitality for meetings, trainings, and special events.

Contributes to an environment of continuous quality improvement and recommends efficiency improvements for office and administrative operations.

Maintain confidential and sensitive sensitive information.

Maintain knowledge of MRD’s policies, procedures, marketing, and publication materials.

Maintain and administer contracts.

Designated Election Official (DEO):

Serve as the District’s Designated Election Official, effectively managing the District’s elections.

Oversee all aspects of the special district election, including ensuring compliance with local, state, and federal election laws.

Administer and coordinate both regular and special non-coordinated elections.

Maintain accurate and secure records of the election process, including ballots, voter logs, and financial records associated with the election.

MRD Board and MRF Board Support:

Assist the executive team in coordinating, reviewing, maintaining, and publishing materials related to the Board of Directors and MRF activities, including arranging meeting logistics, activities and events, and creating and maintaining records.

Assist the Executive Director in preparing and maintaining all Board documents.

Provide support to the MRF and liaison staff, collaborating on research, spreadsheets, data manipulation, and preparation and administration of documents, presentations, meetings, and events.

Position Competencies

Organizational skills and the ability to manage schedules, files, and documents efficiently; proficiency in organizing meetings, events, and travel arrangements.

Time management and the ability to prioritize tasks effectively, meet deadlines, and manage multiple assignments concurrently.

Strong written and verbal communication abilities, including drafting reports, emails, and memos.

Proficiency in managing databases, tracking projects, and maintaining detailed records.

Attention to detail by ensuring accuracy in all aspects of administrative support, including paperwork, scheduling, and reporting.

Familiarity with software such as Microsoft Office Suite (Word, Excel, PowerPoint), Google, email, and scheduling tools. Some roles may require knowledge of specialized software for parks and recreation management.

Ability to adjust to shifting priorities and manage new tasks or changes in the work environment.

Ability to identify and resolve administrative or operational issues quickly and effectively.

Make informed decisions about administrative and procedural tasks, often in the absence of direct supervision.

Maintain confidentiality on sensitive information such as personnel matters, financial records, or strategic plans.

Maintain a positive outlook.

Always uphold ethical standards and professionalism.

Work Environment

Office and field environment, indoor and outdoor recreation spaces, travel from site-to-site, and extensive public contact.

Hours will include seasonal variations, regularly requiring evenings, weekends, and holidays.

Required to utilize a personal vehicle, with mileage reimbursement provided by MRD.

Required to have a personal cell phone with part of the monthly service cost covered by MRD.

Physical demands

Primary functions may require maintaining the physical condition necessary for walking, standing, or sitting for prolonged periods. This position will also require moderate to heavy lifting on occasion and work in indoor and outdoor facilities.

Travel required

While performing the duties of the job, the employee is frequently required to attend a variety of meetings, activities, and events held at all MRD locations. Efficient and effective transportation to and from all MRD facilities is required.

Required education and experience

A Bachelor’s degree from an accredited college or university with major coursework in administration, management, or marketing.

-Or-

A minimum of three (3) years experience of administrative support.

-Or-

A combination of education and experience which demonstrates the knowledge, skills, and abilities to perform the duties of this position.

License and Certification

A valid driver’s license

The possession of or ability to obtain CPR/AED and First Aid Certificate

Benefits Included

Comprehensive health, dental, vision, and life insurance benefits. PERA employer and 401K contribution options. Paid time off (PTO) in addition to 10 paid holidays, and a family membership to the Community Recreation Center.