Administrative Assistant

Kirkland, WA

Join a local general contractor with nearly 50 years of proven success, delivering top-tier construction management and craftsmanship to a diverse clientele, from local chains to national retailers. They are looking for an Administrative Assistant to join their team!

As an Administrative Assistant, you will be a key player in ensuring the smooth operation of the office. You will support the General Manager, Project Managers, and other team members by managing invoices, tracking critical documents, and handling essential administrative tasks. Your role will be vital in maintaining organization and efficiency within the team.

Administrative Assistant Responsibilities:

• Process invoices and track waivers, ensuring compliance and timely follow-ups.
• Organize and manage documents, keeping records audit-ready.
• Act as a liaison between internal teams and external contacts.
• Assist with scheduling, calls, emails, and general office tasks.
• Maintain efficient filing systems and track critical documents.
• Provide general support, including research and office supply management.

Administrative Assistant Qualifications

• Strong attention to detail and organizational skills
• Proficiency in Microsoft Outlook, Word, Excel, and Adobe PDF
• Experience with Viewpoint Vista (preferred)
• Excellent communication and multitasking abilities
• Prior administrative or receptionist experience is a plus
• Problem-solving skills with a proactive approach
• Professional, positive, and team-oriented attitude

Benefits and Appreciation

• Medical/Dental/Vision – 100% paid for employee and dependents.
• Paid holidays and PTO/sick time accrual
• Discretionary employee profit-sharing program

Compensation: $30/hr - $33/hr