Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

Schedule appointments and maintain a calendar

Organize meetings and take accurate minutes

Write emails, memos, and letters and distribute them appropriately

Contribute to company reports

Maintain an organized filing system

Develop, update, and maintain relevant office procedures

Manage and process purchase orders for office supplies and equipment.

Maintain records of inventory and monitor stock levels.

Ensure proper filing and archiving of all documents, both physical and digital

Collaborate with human resources to create, update, and maintain office procedures

Maintain office equipment in good working order with the assistance of the IT department

Negotiate contracts and pricing with vendors and service providers

Accurately maintain general office budget

Special event planning (holiday parties, employee appreciation lunches, etc.)

Schedule repair vendors for facility

Handle staff relations such as implementing the policies in the employment handbook and up keeping employee records

Establish and implement plans for security cameras (setup & monitoring), keys distribution, and key return

Keep record of all company devices

Qualifications

High school diploma/GED required, Associate’s degree or administrative training is preferred

Previous experience as an Administrative Assistant or in a similar position

Familiarity with standard office equipment such as printers and fax machines

Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint

Highly organized with excellent time management skills and the ability to prioritize projects