Peninsula Covenant Church (PCC) is a vibrant and forward-thinking church in Redwood City comprised of both traditional and community-based ministries: Worship, Adult, Youth, Children, Missions (local and international), School-Aged Child Care, Preschool, PE+, and our Community Center. Employing over 180 individuals, PCC actively cultivates a culture of collaboration, personal growth, and fun across all teams. In order to thrive at PCC, we look for staff who share our vision and live within our staff values: Seeking Jesus First; Being Humble; Having Hard Conversations; Staying Hungry; Extending Grace; and Prioritizing Team.

VISION OF PCC

To empower generations to passionately follow Jesus one person at a time.

PRINCIPLE OBJECTIVE

Provide administrative and clerical support for the Spiritual Formation Pastor and the programs within that ministry. Manage adult members within the church database and provide regular reporting to the Spiritual Formation Team. This position will support various main office functions, including preparing and responding to written and electronic correspondences, answering phones, monitoring office inventory and ordering supplies, maintaining calendars, and various other assignments as needed. Ensure communication across departments and to the congregation.

PRINCIPLE WORKING RELATIONSHIP

This position reports to the Spiritual Formation Pastor and collaborates closely with the Lead Pastor’s senior administrator. It interfaces with all ministries throughout PCC and has direct contact with church members, volunteers, and the broader community.

SUMMARY OF KEY RESPONSIBILITIES

Database records maintenance, support, and training.

Manage inter-department and volunteer communication

Departmental calendaring and coordination

Provide administrative support in the following areas:

Event planning including promotion, registration support, facilities or rentals, internal and external communication, and budget tracking.

Support staff and volunteers with technology for check-in systems, reports, database and workflow resources

Support for department leads to help communicate items to appropriate teams at PCC

Support ministry’s external communications with coordination, design and delivery

Manage email and mail communication to volunteer teams, the congregation at-large, outside groups, and individuals.

Oversee and provide for the production of internal and external publications for the Spiritual Formation team. Create and maintain templates, forms, and procedures for regular and special communications.

Provide administrative support for the Spiritual Formation Pastor in the following areas:

Track purchases and prepare expense reports; support budget development

Manage attendance tracking data

Prepare agendas and handouts for events

Track volunteer availability and scheduling

Administer Community Care program

General reception and office duties

Ensure a welcoming environment for volunteers and guests

Phones, mail, deliveries, office equipment support

Organize meeting space, offices, and storage.

Ensure supplies are available and orders as necessary

PROFILE SKILLS AND CORE COMPETENCIES

Mission-minded faithful follower of Jesus

Bachelor’s degree desired

4+ years experience as an administrative assistant

Experience in a church, school or community setting is highly preferred

Excellent interpersonal skills, including the ability to work as a member of a team, communicate openly, and assist others

Strong verbal and written communication skills

Strong organizational skills and attention to detail

Skilled at adaptability, problem-solving, prioritizing and time management

Must act with integrity, professionalism, and confidentiality

Proficient with Mac, PC, Google Calendar/Docs/Sheets, MS Office, and familiar with database software.

PHYSICAL REQUIREMENTS

Extensive walking on 14-acre campus in all weather conditions, including stairs required

Must have a clean, current DMV record

Must be able to lift, transport and set up equipment up to 20 pounds

Provide a DOJ background clearance

Must adhere to and model PCC’s Safe Church policies

WORKWEEK

This job is Full-time with an average of 40 hours per week.

This position is generally Monday through Friday with occasional weekends and evenings.