Administrative Assistant Duties and Responsibilities:

• Provides administrative support to ensure efficient operation of office.
• Greet and assist patients, sponsors, vendors, and visitors in a professional and courteous manner.
• Answer and direct phone calls, taking messages and providing accurate information as needed.
• Schedule appointments, manage calendars, and coordinate meetings for research staff.
• Performs phone pre-screening for potential research participants.
• Carries out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Ensures operation of equipment by completing preventive maintenance requirements and scheduling repairs.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.

Administrative Assistant Skills and Qualifications:

• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Attention to detail and accuracy in administrative tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and office equipment.
• Ability to handle sensitive information with discretion and professionalism.
• Adaptability and problem-solving skills in a dynamic research environment.