Benefits:

Dental insurance

Health insurance

Training & development

Vision insurance

Benefits/Perks

Competitive Compensation

Training and development

Career Growth Opportunities

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, entering data into CRM system, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

Answer incoming phone calls and route them to the appropriate person

Entering required customer information into CRM

Schedule appointments and maintain a calendar

Confirming daily appointments, notify customers of any changes if needed

Working closely with lead estimator to create daily job schedule

Maintain an organized filing system

Develop, update, and maintain relevant office procedures

Provide support to office staff and Office Manager as needed. Examples include filling in ledgers for the Billing Department, organizing receipts, creating routes for estimator

Qualifications

High school diploma/GED required, Associate’s degree or administrative training is preferred

Previous experience as an Administrative Assistant or in a similar position

Familiarity with standard office equipment such as printers and fax machines

Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint

Highly organized with excellent time management skills and the ability to prioritize projects