Job Description

This position requires an individual who has strong organizational skills, is willing to assist colleagues, and can multitask in a professional environment. Additional responsibilities include:

• Act as Gatekeeper; answer, screen, and direct incoming phone calls; take and relay messages
• Greet office visitors, monitor access, provide direction, maintain security awareness
• Handle queries from the public and customers
• Provide general administrative and clerical support; prepare correspondence and documents
• Prepare and organize conference rooms before/after meetings; coordinate meals/catering when needed
• Ensures knowledge of staff movements in/out of organization
• Receive/sort mail and deliveries; prepare outgoing mail for counter pick-up or courier
• Manage inventory and procure office supplies for conference room and kitchen
• Ensures tidy common space including reception area, break rooms, kitchen, etc.
• Scanning, shredding
• Prepare/maintains coffee
• Assist in general office coordination and event planning/implementation.

Qualifications

The ideal candidate must have the following:

• High School diploma or GED
• Experience with Office365
• 2 + years of relevant work experience
• Proficiency in Microsoft Office products
• Excellent written and oral communication skills
• Demonstrated ability to prioritize
• Excellent organizational and time management skills
• Ability to handle sensitive and confidential information discreetly and professionally
• Demonstrated knowledge of customer service principles and practices
• Ability to lift to 20 lbs.

Additional Information

We enjoy flexible work hours and have an open office environment to share ideas.

Compensation: Salary depends on experience and expertise. Compensation includes a comprehensive fringe-benefits package. RESPEC is a 100 percent employee-owned company and employees are eligible for participation in the Employee Stock Ownership Plan (ESOP) after a qualifying period.

Featured benefits include:

• Flexible Work Schedules
• Paid Parental Leave
• 401(k) & ESOP (with company match up to 4%)
• Professional Development and Training
• Tuition Reimbursement
• Employee Assistance Program
• Medical/Dental/Vision Insurance Plans

All your information will be kept confidential according to EEO guidelines.