Benefits:

401(k)

401(k) matching

Company parties

Dental insurance

Employee discounts

Health insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

Wellness resources

Pyramid Brokerage Company, Rochester’s leading commercial real estate brokerage firm, is seeking an individual with proven office administrative support experience. The position will interface with vendors, clients, partners and customers, and provide daily administrative support for a minimum of 10-15 real estate agents and other professionals.

The Administrative Assistant will be proficient in the Microsoft Office Suite, including Word, Excel, Outlook and Teams. This individual should have a desire and motivation to learn, have a committed work ethic, and be a self-starter with good communications skills and an upbeat, helpful mindset.

This position is more than a job; it is potentially a satisfying, challenging career for someone who seeks to work with an excellent, proven Team and enjoys an interesting daily mix of tasks and responsibilities.

The Administrative Assistant coordinates all day-to-day activities for the office, including administration requests and marketing projects by performing any or all of the duties and responsibilities identified below.

The Administrative Assistant works in conjunction with Senior Management, the Director of Marketing Support and Research and all other Administrative Personnel.

Key Responsibilities:

· Vendor maintenance and primary contact with vendors.

· Supply ordering.

· Office equipment and maintenance.

· Assistance in answering incoming phone calls.

· Word processing, excel spreadsheets, projects (with Marketing Group).

· Processing mailers and correspondence.

· Assist Senior Management in listing agreement generation, tracking and reporting.

· Works with other members of the Administrative Team across PBC.

· Participates in all projects as requested by Senior Management.

· Proficient in Microsoft office products.

· Operating general office equipment, including postage meters, copiers, pc’s, scanners, networks, phone and voice mail systems.

· Reading, analyzing, and interpreting general business periodicals, professional journals, technical procedures or governmental regulations.

· Maintain sign inventory.

· Coordinate all sign requests and installations.

· Real estate license tracking.

· Complete accounts payable.

· Formulate procedures for systematic retention, protection, retrieval, transfer, and disposal of records.

· Must demonstrate the highest level of professionalism, confidentiality, integrity, and respect for candidates, team, and business partners.

· Excellent interpersonal skills with the ability to effectively manage relationships within a highly diverse workforce.

· Customer service focus with a professional demeanor.

· Some travel may be required.

Preferred Qualifications:

· Associate's degree (A.A.) or equivalent from two-year college or technical school; or two to three years related experience and/or training; or equivalent combination of education and experience.

· Demonstrated organizational skills and use of critical thinking skills.

· Ability to prioritize tasks and work with interruptions.

· Ability to understand and carry out complex oral and written instructions.

· Interpersonal and customer service skills to deal positively with colleagues, employees, and vendors including governmental agency employees.

· Proven oral and written communication skills.

· Ability to compose email with a professional tone.

· Proficient with MS Office including strong excel and data analytics and able to learn new software rapidly.

An equivalent combination of education and experience which provides proficiency in the areas of responsibility listed above may be substituted for the above education and experience requirements.

Physical Requirements:

While performing the duties of this job, the employee is regularly required to sit; use hands and fingers to handle or feel; talk or hear. The employee is required to stand and walk. The employee is occasionally required to reach with hands and arms; climb or balance; and stoop, kneel, crouch or crawl. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to focus.

Walking 10%

Sitting 80%

Standing 10%

Lifting nominal, up to 25lbs.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. The Widewaters Group Inc. reserves the right to modify position duties at any time, to reflect process improvements and business necessity. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Type: Full-time

Pay: $19.23 - $26.00 per hour

Expected hours: 40 per week

Benefits:

401(k)

401(k) matching

Dental insurance

Employee assistance program

Health insurance

Health savings account

Life insurance

Paid time off

Vision insurance

Schedule:

Monday to Friday

Experience:

Customer service: 2 years (Preferred)

Ability to Commute:

Fairport, NY 14450 (Required)

Ability to Relocate:

Fairport, NY 14450: Relocate before starting work (Required)

Work Location: In person