Administrative Assistant

San Dieguito Engineering, Inc. (SDE) is looking to hire a part-time admin assistant for land planning, civil engineering and surveying projects. The ideal candidate should be self-motivated, good communicator, able to work with people, and passionate about working while having fun. Established in 1974, SDE is an award-winning civil engineering firm located in Carlsbad, CA. SDE provides Civil Engineering, Land Surveying, Land Planning, and Subsurface Utility Mapping (SUE) for a variety of land development and municipal capital improvements projects throughout San Diego County. SDE is committed to being the #1 Small Business Civil Engineering, Land Surveying, and Land Planning consulting firm in San Diego County. Here at SDE, we believe we are only as good as the people we work with, because through collaboration and attention to detail, we can exceed our client’s expectations.

Description: The Admin Assistant will report to the CFO of the company, and collaborate with others throughout the day. The Admin Assistant will primarily be responsible for executing administrative duties related to daily office activities.

Responsibilities:

· Coordinate Messenger delivery services

· Answer multiple phone lines

· Assist with copying, scanning, and printing documents

· Maintain general filing system and all filing correspondence

· Order, organize, and maintain office and kitchen supplies

· Schedule and coordinate office equipment maintenance, including copiers, printers, plotter, postage machine, phone system

· Schedule and coordinate office deliveries with couriers, UPS, Federal Express, etc.

· Update office standard documents front office manual, employee phone list

· Plan and organize birthday celebrations, company events, and Holiday Celebrations

· Word processing for formatting and creating documents for proposals

· Maintain records for vehicle maintenance, licenses renewals, memberships

· Assist Project Managers as needed

· Assist Accounting Department as needed

Job Qualifications:

· Good written and oral communication skills

· Proficiency in Microsoft Office Word and Excel programs.

· Professional attitude and demeanor

· Strong organizational skills

Benefits:

SDE is an Equal Opportunity Employer and offers a competitive salary, complete benefit package including medical, dental, vision insurance, 401K, flexible work schedule, and paid vacation/holiday/sick days, for full-time employees.