Join Our Team as an Administrative Assistant at The Cheer Pitt Kansas City!

Are you organized, detail-oriented, and passionate about supporting a dynamic team? The Cheer Pitt Kansas City, a well-established cheerleading company in Olathe, KS, is looking for an Administrative Assistant to join our family. The hours for this position will be 12PM-8PM.

Key Responsibilities of an Administrative Assistant: __ __

_Daily Tasks: __ ___

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1. Answer phones and respond to general inquiries via email and messaging platforms __
2. _Confirm and enter appointments, manage last-minute changes ___
3. __Monitor tuition payments and AutoPay success/failure reports ____
4. ___Apply late fees as needed and communicate with families _____
5. ___Serve as a key point of contact for members, staff, and vendors _____ __

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Weekly Tasks:

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1. Publish and maintain class and private lesson schedules __
2. _Post tuition to accounts and reconcile AutoPay transactions ___
3. __Submit payroll and verify timesheets ____
4. ___Ensure registration forms, waivers, and member profiles are accurate and up-to-date _____
5. ___Oversee gym cleanliness schedule and vending machine inventory _____
6. ___Update gym announcements on website and Band _____
7. ___Provide weekly status reports to leadership _____

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__Social Media & Communications: ____

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1. Plan and schedule posts for social platforms (Instagram, Facebook, etc.) __
2. _Respond to messages and comments professionally ___
3. __Help develop content that supports gym culture and events ____
4. ___Maintain accurate, up-to-date info across all digital channels _____

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__Monthly/Seasonal Duties: ____

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1. Distribute tuition reminders and statements __
2. _Organize and track Spirit Wear orders ___
3. __Coordinate competition logistics: hotels, travel, packets, registration ____
4. ___Process new hires, junior coach applications, and team updates _____
5. ___Ensure all waivers and documents are complete and filed properly _____

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__As Needed: ____

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1. Register students for events, competitions, and special programs __
2. _Onboard new members and distribute welcome materials ___
3. __Coordinate with vendors and maintenance teams as needed ____
4. ___Assist with special events and projects (clinics, parent nights, team meetings) _____
5. Maintain and update internal forms and documentation

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_ _ _ Requirements of an Administrative Assistant: __ _____

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1. 2+ years of administrative or operations experience (cheer/gym/sports/child enrichment industry preferred) __
2. _Strong organizational and multitasking skills ___
3. __Excellent written and verbal communication ____
4. ___Proficient with Google Suite, scheduling software, and basic accounting/payment platforms _____
5. ___Comfortable using and posting on social media platforms _____
6. ___Ability to work evenings/weekends as needed during comp season or events _____
7. ___Positive, proactive, team-first attitude _____ _

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