A South Florida structural engineering firm is looking for a detail-oriented and proactive Administrative Assistant to support our team between the hours of 8:00AM to 4:00PM. This role is ideal for someone with a strong organizational background. The successful candidate will play a key role in ensuring the smooth operation of our office and supporting our engineering team.

Key Responsibilities:

Manage and coordinate administrative tasks, including scheduling meetings, preparing documents, and handling correspondence.

Assist with project documentation, including organizing and maintaining files and records.

Prepare and process invoices, purchase orders, and expense reports.

Provide support for client interactions, including scheduling meetings and handling inquiries.

Assist with office management tasks, such as ordering supplies and maintaining office equipment.

Support various projects and tasks as needed, with the potential for increased responsibilities over time.

Qualifications:

Proven experience in an administrative role, preferably in an engineering or technical environment.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.

Strong organizational and time-management skills with attention to detail.

Excellent communication skills, both written and verbal.

Ability to work independently and collaboratively in a fast-paced environment.

Flexibility to adapt to changing priorities and handle multiple tasks.

Bi-lingual is a plus (English/Spanish).

Familiarity with project management software

Realiable transportation

Please send your resume and a cover letter detailing your interest and qualifications for the role. In your cover letter, include a brief explanation of your interest in potentially transitioning to a full-time position.