Administrative Assistant

S

Southland Industries Inc.

Administrative Assistant

Carrollton, TX
Full Time
Paid
  • Responsibilities

    POSITION SUMMARY

    Perform a variety of routine and non-routine clerical and administrative tasks in support of an assigned individual, group of individuals or location. 2. Project a professional image and maintain the necessary resources to facilitate a cohesive and productive work environment.

    What you’ll do:

    1. Create and modify documents using MS Word and Excel.
    2. Enter data into data bases.
    3. Create presentations using PowerPoint.
    4. Perform general clerical duties, including copying, faxing, sorting, binding, supplies inventory, and miscellaneous errands.
    5. Set-up and maintain filing systems (electronic and hard copy).
    6. Answer telephones. Transfer calls to appropriate staff members. Screen calls for senior management and executives.
    7. Maintain manager calendar(s).
    8. Schedule travel reservations (flight, rental cars, hotels).
    9. Meet and greet clients and visitors.
    10. Retrieve, sort, stamp and/or deliver mail. Sign for and distribute packages.
    11. Set up and coordinate meetings (conference room and teleconferencing).
    12. Organize other functions as needed (time, place, food, drink, electronic equipment, materials, etc.)
    13. Act as liaison from office to field and other company departments.
    14. Take meeting minutes and transcribe dictation tapes.
    15. Perform research via internet.
    16. Assist with weekly payroll process.
    17. Code invoices for payment.
    18. Assist new employees with office procedures.
    19. Provide backup assistance to receptionist during lunch, breaks and/or absences.
    20. Assist other departments as requested.
    21. Perform additional assignments as requested/needed

    What you’ll need to be successful:

    • Knowledge of office routines and business protocol
    • Excellent MS Office skills
    • Ability to type 50-60 WPM accurately
    • Familiarity with office equipment (copier, fax, scanner, printer, multi-line phone system, calculator/adding machine)
    • Strong organizational and administrative skills
    • Ability to multi-task and prioritize
    • Knowledge and accuracy in arithmetic
    • Excellent written and verbal communication skills

    What you bring to the table:

    • High school degree or equivalent
    • 1-2 years of business school or clerical training preferable

    YOU Matter

    The Brandt Companies were created under the leadership of Barry Moore and Mark Zilbermann in an ever-expanding quest to provide our clients with on-time, in-budget construction service, complete commissioning assistance, and long-term facilities maintenance. We expanded into HVAC service and full-service MEP operations. In the 2010s, Brandt established the industrial division focusing directly on the unique needs of industrial clients. Expanding on the growing industrial market, Brandt acquired Hilbig Services in 2018.

    BRANDT TODAY

    In 2022, Brandt was acquired by Southland Industries. This acquisition aligned with Brandt’s goal to become a truly national company that can better serve our customers, increase our industry influence towards more collaborative delivery approaches, and create additional opportunities for our employees.

    With offices in all of the major Texas cities and over $700 million in annual revenues, Brandt has established itself as the largest mechanical, electrical, and plumbing contractor in the state. With in-house capabilities that start with build/design, construction and commissioning and end up in service, Brandt works every day to provide the solutions and service to meet your ever-changing needs.

    PEOPLE FIRST: BUILDING TALENT BY DESIGN

    At Southland we aspire to build a workforce that’s as diverse as the people who occupy the buildings we design, build and maintain. Building talent by design is our intentional approach to creating a truly safe, collaborative, and inclusive work environment that fosters growth, empowers professional achievement, and where people are treated with respect at all levels.

    If you’re someone with a true passion for our industry, a life-long learner, with high accountability and a drive for results we’re looking for you! At Southland, we hire problem solvers that are focused on providing customer value through continuous improvement and will take ownership to create the best experiences that will have an impact wider than their own job. We thrive on creating a strong company and culture where you’ll feel engaged, challenged, and valued.

    If you’re ready for the next big step in your career and want a career full of fun and excitement and to be a part of a fast-paced growing company, then JOIN our team and become a part of an organization that values PEOPLE , SAFETY, INNOVATION, COLLABORATION, INTEGRITY, ACCOUNTABILITY & SUSTAINABILITY.

    Benefits:

    As an employee-owned company, we offer a comprehensive benefits package that includes excellent benefits for you and your family:

    • 401(k) Plan
    • Competitive Pay
    • Medical, Dental, Vision Insurance
    • Term Life, AD&D Insurance, and Voluntary Life Insurance
    • Disability Income Protection Insurance
    • Pre-tax Flexible Spending Plans (Health and Dependent Care)
    • Holidays/Vacation/Personal Time/Life Events Leave
    • Numerous training opportunities and company-paid membership for professional associations and licenses

    For more information on Southland Industries, please visit our website: Southland Careers or on Facebook or LinkedIN ****

    To hear what our employees are saying about working at Southland Industries, check out our Career Video - Working at Southland

    Southland Industries and all its subsidiaries are an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, gender identity, sex, national origin, ancestry, age, disability, medical condition, marital status, sexual orientation, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.

    ****All employment offers are contingent upon successful, drug tests, background checks and professional reference checks. ****

    We are not able to offer sponsorship of employment at this time

    If you don’t feel this position is a match for you, we encourage you to share it with others. Feel free to share throughout your social networks and follow us on Facebook, Twitter, LinkedIn, and Instagram to keep up to date on what we’re doing as a company.

    Required Skills

    Required Experience