Job Description

Hedrick Gardner Kincheloe & Garofalo, LLP, a litigation defense law firm with offices throughout the Carolinas, is seeking an administrative assistant to join the Wilmington office. Candidates must possess excellent interpersonal skills, have strong writing and verbal communication skills, customer service focus and have a professional demeanor.

Duties include:

• In-office position
• answering phones
• mail and court house runs
• scanning
• filing
• scheduling
• ordering supplies
• organizing cases in our case management system
• Downloading court notices (State and Federal)
• Handling invoices (requesting checks and forwarding to adjusters)
• Downloading discovery requests/responses and document production from incoming emails
• Social media searches
• Profiling/handling incoming mail
• E-Filing NOAs/documents and/or opening new files
• Create master medicals
• Update master medicals
• Drafting of subpoenas
• Follow-up on subpoenas and 14Bs
• Set-up overflow screens
• New file intakes
• Set-up new files
• Check requests for all filing fees

Qualifications

• In-office position
• Full-time position
• HS diploma or equivalent prefer some college
• 1 or more years of experience as an administrative assistant with exposure to executive level employees
• Proficiency with office equipment and machinery including copier, scanner, phone system, label printer
• Proficiency in MS Outlook, Word, Excel, PowerPoint, Adobe
• Professional appearance and demeanor; tact in dealing with employees at all levels of an organization
• Sensitive to deadlines with excellent follow through
• Experience in law firm setting or related academic preparation is preferred.

Additional Information

Physical Demands:

• Position requires sitting for more than 2/3 of the time
• Position requires ability to focus on a computer monitor for extended periods of time
• Position requires a small amount of bending and reaching to access supplies and equipment
• Position requires enough mobility to move from one area of the office to another at a moderate pace periodically
• Must be able to lift up to 10 pounds on occasion
• Work is performed in an office environment with a modest level of noise

Work Environment:

• In-office position
• Indoor Office Setting

Hedrick Gardner is committed to the equal employment opportunity of all individuals regardless of their race, color, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by local, state, or federal law.