Job Description: The Administrative Assistant provides a full spectrum of administrative support for this well-establised, busy office.

Benefits/Perks

Health/Dental/Vision Insurance - 50% paid by employer

PTO / Sick Leave

401K Plan

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our Administrative team, ensuring they have all the information and resources they need to perform their best. The ideal candidate is a multi-tasker, highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

Answer incoming phone calls and route them to the appropriate person

Receive visitors in a warm, professional manner

Schedule and coordinate appointments and maintain calendar for Agency staff

Organize meetings and take accurate minutes

Write emails, memos, and letters and distribute them appropriately

Contribute to company reports

Maintain an organized filing system

Develop, update, and maintain relevant office procedures

Intake of client inquiries, including consulting with the caller to gather data or send information to the potential client, log inquiry into system and alert proper staff of potential client. Accept training to qualify client prospect calls and be able to serve as a secondary back up for client assessment calls/visit as needed.

Build and maintain client and employee files according to state and agency regulations

Collect and process new client information

Assist with billing processes for Long Term Care Insuranc e, including copying required documents, emailing, faxing or mailing them.

Keeping track of office supplies, and ensuring they are adequately stocked. Maintaining and organizing the copy, file and supply room(s)

Collaborate and support communications with social media platform content and Agency newsletters

Qualifications

High school diploma/GED required, Associate’s degree or administrative training is preferred

Previous experience as an Administrative Assistant or in a similar position

Able to handle busy phones and have familiarity with standard office equipment

Excellent computer skills and knowledge of MS Office Suite (specifically WORD & Excel, Outlook and with ability to learn Agency management software

Highly organized with excellent time management skills and the ability to prioritize projects

Be professional in appearance, phone and office etiquette

Able to handle confidential and non-routine information

Range of compensation offered based on experience

This agency is independently owned and operated. Your application will go directly to the agency, and all hiring decisions will be made by the management of this agency. All inquiries about employment at this agency should be made directly to the agency location, and not to Home Care Evolution Corporate.