Administrative Assistant to the President

Little Flower Catholic High School for Girls

1000 W Lycoming Street

Philadelphia, PA 19140

Little Flower Catholic High School for Girls, a welcoming and diverse community, empowers young women to recognize and develop their God-given potential, to deepen their faith and to grow in awareness of their moral responsibilities to one another and to the global community through a comprehensive program which promotes academic excellence, integrity, and generous service.

Specific duties:

• Answer correspondence (in all forms, e.g., phone, email) on behalf of the President/ Administration/Board of Directors as needed
• Handle arrangements for all social events connected to the President’s office, up to and including:
  • Facilities and technology needs, catering, venue rental and contracts, payments and invoicing, travel arrangements, ancillary support (e.g., décor, flowers, etc.)
  • RSVPS and logging events into Raiser’s Edge for any Advancement-related events
• Maintain a database of all President’s and Board contacts
• Maintain the President’s Schedule and an annual calendar of anticipated events for the President to attend
• Process mail and correspondence
• Coordinate any donor stewardship efforts that require acknowledgments from students (including planning, communication with appropriate faculty and editorial oversight).
• Support other office staff during their absences/vacation as needed
• Support the clerical needs and communication of the Board of Directors as needed
• Handle all requests for transcripts during summer months and outline a specific request procedure
• Order necessary office supplies and maintain the appropriate budget for the President’s Office
• Coordinate vending contracts and maintain monthly statements
• Support any other building operational/strategic functions as needed
• Other duties as assigned.

Qualifications:

• Minimum of a high school diploma

• Evidence of commitment to Catholic values and Mission of Little Flower Catholic High School

• Motivated self-starter who can work independently with good analytical skills

• Must be detail-oriented, flexible, decisive, yet diplomatic, discrete, tactful

• Handle confidential materials in the manner required of such information

• Microsoft Office Suite (e.g., Word, Excel, Publisher) and have agility with data exports, mail merges and spreadsheet manipulation

• Excellent oral and written communication skills, with specific attention to correct diction, elocution, grammar, and usage

The archdiocese offers a competitive salary and benefits package commensurate with experience and education.

This is a 12 month full time position.

Candidates interested in the position should send their cover letter, resume, and salary requirements to Kristie Dugan, President Little Flower Catholic High School for Girls at kdugan@lfchs.org

Deadline for applications is November 20, 2024.

Interviews will be granted to the most qualified applicants.

PA required clearances and Safe Environment Certification, and official transcripts will be required before employment can begin.

As a religious organization, the Archdiocese of Philadelphia is also bound by Canon Law and Catholic teachings. For this reason, there may be occasions when an employee’s failure to adhere to the truths of the Catholic faith are a factor in employment-related decisions. In the event an employee fails to adhere to, or takes a position publicly that is contrary to, Catholic doctrine and teachings, or any policy or procedure maintained by the Archdiocese, the employee may be subject to disciplinary action up to and including termination of employment.

Employment practices will not be influenced by an individual’s legally protected status, or any other basis as may be required by local, state and/or federal law as those laws apply to the Archdiocese.

Any employee with questions or concerns about any type of discrimination in the workplace is encouraged to bring these issues to the attention of Human Resources. Employees can raise concerns and make reports without fear of reprisal. Anyone found to be engaging in any type of unlawful discrimination will be subject to disciplinary action, up to and including termination of employment.

The Archdiocese of Philadelphia is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applications without regards to race, color, religion, age, sex, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Office of Catholic Education at 215-587-3700.