Administrative Assistant with Government Experience // FHFA

H & R COMPUTER CONSULTING SERVICES

Administrative Assistant with Government Experience // FHFA

Washington, DC
Full Time
Paid
  • Responsibilities

    Benefits:

    Competitive salary

    Free food & snacks

    Training & development

    TITLE - Administrative Assistant CLIENT - FHFA LOCATION - WASHINGTON, DC

    Minimum Education and Experience: A minimum of a high school diploma is

    required. A minimum of four (4) years of experience performing

    administrative duties is required.

    At least two (2) years of experience

    gained through employment with a contractor is desired. Knowledge of and

    experience with systems and/or procedures is desired. Examples of systems

    include records management, SharePoint or similar, information systems,

    human resource information systems, correspondence systems, travel systems

    and payroll systems. Ability to communicate in English both orally and in

    writing. Proficient in various types of Information Technology resources

    such as Microsoft Office Suite products.

    2.1.1 Arranging Appointments, Conferences, and Meetings The Contractor

    shall assist with scheduling meetings, arranging appointments, conferences,

    and meetings with internal FHFA employees and members of the private

    sector. Upon request, the contractor shall provide assistance to

    executives, management and staff during meetings to include, but not

    limited to: arranging and coordinating logistics; recording meeting

    minutes; and providing in meeting logistical support.

    2.1.2* Answer Telephone Calls *The contractor shall answer telephone calls

    and route to the appropriate staff member as necessary. All calls shall be

    answered in a professional and courteous manner as soon as they are

    received. The contractor shall respond to basic inquiries and redirect

    calls as necessary based on the needs of the caller.

    2.1.3 Receive and Coordinate Official Visits

    2.1.4 Create and Edit Documents

    Upon request, the contractor shall create basic, non-technical documents

    using appropriate word processing software. These documents may include,

    but are not limited to, form letters, memoranda, speeches, and reports. The

    contractor shall also edit office documents as requested. Editing includes,

    but is not limited to, proofreading as well as correcting format, grammar,

    and spelling errors. The Contractor shall create and proofread documents in

    accordance with the FHFA Official Documents Policy and approved FHFA

    templates.

    2.1.5* Records Management*

    The Contractor shall provide support to executives, management, and staff

    to aid in the proper declaration, management, and disposition of Agency

    records in accordance with FHFA’s Records Information Management (RIM)

    policy. The Contractor shall ensure files are stored in the appropriate

    location in accordance with Division/Office File Plans and FHFA’s

    comprehensive records schedule.

    2.1.6 Maintain Office Supplies

    2.1.7 Maintenance and Use of Office Equipment

    2.1.8 Faxing/Photocopy Documents

    2.1.9 Process Mail

    The Contractor shall, upon request and requirement, receive, sort,

    distribute, redirect, and forward incoming mail. The Contractor shall

    maintain a tracking system for incoming and outgoing controlled mail. As

    requested, the Contractor shall also package, send and deliver outgoing

    mail. All items received by the Contractor prior to 3 hours in advance of

    the deadline for US Postal Service or Overnight Carrier pickup shall be

    prepared for pick-up prior to the

    deadline. The Contractor shall immediately notify the requester when not

    able to process the outgoing item prior to that day's pick-up time set by

    the appropriate carrier.

    2.1.10 Assist with Travel Arrangements

    The Contractor shall assist in the preparation of travel arrangements and

    related documents. Preparation includes, but is not limited to, verifying

    the nature of the travel, obtaining necessary clearances, coordinating with

    the appropriate government travel contract agency, confirming reservations,

    responding to questions related to allowable travel costs, and making any

    other logistical arrangements. Travel preparations shall be initiated for

    the traveler. The Contractor shall assist with making travel arrangements

    in the Government Travel System. The Contractor shall assist staff with

    travel vouchers and maintain accurate records of travel costs incurred by

    division/office staff and including travel receipts.

    2.1.11 Assist with Training Requests

    The contractor shall assist executives, management and staff with the

    preparation, submission, and approval of training requests. The Contractor

    shall process and monitor training requests for division/office staff and

    provide assistance with scheduling, and liaison with the appropriate office

    to ensure processing.

    2.1.12 Timekeeping

    The Contractor shall monitor/input required timecard data for payroll

    processing and verify data entry for accuracy and timely submission. The

    Contractor track on time completion, validation and certification of

    timecards and timecard corrections. The Contractor shall serve as the

    initial point of contact for division/office staff timekeeping inquires and

    questions.

    Key Words: Administrative Support, Government Experience, CISA, Document Coordination, Meeting Scheduling, Travel Arrangements, SharePoint Management, Correspondence Preparation, Executive Secretariat, Records Management, Tasker Response, Logistics Support.