NYU Langone Hospital - Brooklyn is a full-service teaching hospital and Level I trauma center located in Sunset Park, Brooklyn. The hospital is central to a comprehensive network of affiliated ambulatory and outpatient practices, and serves as NYU Langone Health's anchor for healthcare access, growth, and delivery in the entire borough. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. Learn more about NYU Langone Hospital – Brooklyn , and interact with us on LinkedIn , Glassdoor , Indeed , Facebook , Twitter , YouTube and Instagram .

Position Summary:
We have an exciting opportunity to join our team as a Administrative Associate - Nursing Office Flexible Shift.

In this role, the successful candidate Performs clerical functions related to Staffing and the Nursing Office. Assists in staffing on a daily basis.
Functions in a dynamic environment which requires customer service and clerical skills. Supports the nursing department by coordinating and participating in activities including, but not limited to scheduling, daily shift reporting, position control, timecard management, and other payroll processes. Duties may vary depending on the needs of Nursing Office and/or services.

Job Responsibilities:

* Acts as a resource to nursing leadership for scheduling and payroll systems.
* Maintain downtime forms including staffing sheet and downtime sick log
* Records sick calls in logbook, schedules and staffing sheets, notifies unit and leadership.
* Prepares companion list, calls for coverage and transcribes to staffing boards.
* Prepares overtime availability sheets and confirms based on staffing guidelines or leadership request. 
* Sources supplemental staff as indicated by staffing guidelines. Works collaboratively with nursing leadership to assure adequate staffing.
* Prepares and distributes daily staffing reports and other reports as assigned
* Maintain accuracy of MyTime transfers (Job Location, Labor, Work Rules, 13th Shift, Overtime, Preceptor, Charge, etc) 
* Timecard exception investigation and correction (Missed punches, inaccurate paycodes, missing/inaccurate transfers, etc) 
* Prepare and circulate time and attendance related reports (late, emergency personal day, late sick call, no call no show, etc)
* Verify and maintain Roster accuracy (Default unit, assigned shift, pay rule)
* Assist with maintenance of staff credentials.

Minimum Qualifications:
To qualify you must have a High school diploma or equivalent
3+ years of previous secretarial and administrative experience preferred

Preferred Qualifications:
Experience with electronic medical record system preferred.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Hospital - Brooklyn provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Langone Hospital-Brooklyn is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Langone Hospital- Brooklyn's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $33,778.63 - $43,672.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here

Required Skills

Required Experience