Benefits:

Competitive salary

Flexible schedule

Opportunity for advancement

Job Title: Administrative/Clerical Support Staff (Temporary Assignment)

Location: On-site Schedule: Monday to Friday, 8:00 AM – 4:30 PM (40 hours/week) Temporary Assignment: March 10 – August 31, 2025

Job Summary:

Join our team as a front desk receptionist and administrative support staff. This role requires excellent organizational and communication skills, a positive attitude, and proficiency in Microsoft Office programs (Word, Outlook, Excel). You'll be the first point of contact for visitors, vendors, and contractors while assisting with a variety of administrative tasks.

Key Responsibilities:

Greet visitors, vendors, and contractors

Answer and direct phone calls in a professional and courteous manner

Perform general clerical tasks, including filing, data entry, and document preparation

Handle scheduling, appointments, and correspondence

Provide administrative support to various departments as needed

Maintain office organization and ensure smooth daily operations

Ensure a positive and welcoming environment for all visitors

Utilize Microsoft Office tools (Word, Outlook, Excel) to complete tasks and manage data

Assist with other office duties as required by management

Additional Detailed Duties:

Data Entry: Input analytical data into a database management system (iPACS) from self-monitoring forms received via fax and mail

Notifications: Generate and prepare notifications for permittees, including standardized correspondence from a database management system and formatting/finalizing correspondence written by staff

Public Interaction: Interact with the public regarding data submittals, following up on deficiencies for facilities in OC San’s service area

Permit Application Processing: Mail permit renewal application packages to permittees, check and upload applications into the database, and process issued permits for mailing

General Office Support: Perform filing and other general office administrative duties

Qualifications:

High school diploma (some college preferred)

Previous clerical/admin experience a plus

Proficiency in Microsoft Office Suite (Word, Outlook, Excel), Teams, Adobe, and iPACS (database management system)

Clerical, technical, or administrative support work experience involving public contact

Excellent customer service skills and a professional demeanor

Strong verbal and written communication skills

Exceptional organizational skills and attention to detail

Ability to multitask and manage time effectively

Additional Information:

Temporary assignment (March 10 – April 30)

Must be on-site during business hours

Ability to maintain confidentiality and adhere to office policies and procedures

If you’re organized, detail-oriented, and passionate about delivering great customer service, apply for this temporary position.