Administrative Coordinator

JUBILEE SCHOOL

Administrative Coordinator

Philadelphia, PA
Full Time
Paid
  • Responsibilities

    Benefits:

    Paid Vacation

    Reduced Tution for children of full time staff

    401(k)

    Competitive salary

    Dental insurance

    Health insurance

    Paid time off

    Vision insurance

    The Operations Coordinator is responsible for overseeing the school's operational systems and organization. The Coordinator works with the school leadership team to ensure that the school is run in an orderly and effective manner.

    Qualifications:

    Proven experience in a similar position

    Full comprehension of office management systems and procedures

    Excellent knowledge of MS Office

    Exemplary planning and time management skills

    Ability to multitask and prioritize daily workload

    Discretion and confidentiality

    Forward looking thinker, who actively seeks opportunities and proposes solutions

    Duties and Essential Job Functions

    Facilitate the planning and directing of school programs and activities in coordination with the administrative team and other vested parties

    Implement school policies and procedures in accordance with licensing/accreditation guidelines

    Assure day-to-day operations run efficiently including, but not limited to, staffing/scheduling, maintenance, and other operations

    Track employee attendance Payroll, and benefits, assuring that staff is in compliance with monitoring agencies’ guidelines.

    Monitor outside contractors—art and movement teachers, maintenance, etc.

    Work with accountant to maintain school's financial activity.

    Facilitate the enrollment process by responding to admissions inquiries; scheduling tours; coordinating different stages of overall application process; scheduling day visits; Maintain student records ensuring that student files meet licensing agencies guidelines

    Ensure the timely implementation of all items on the school’s annual calendar

    General office duties, including opening/sorting mail, filing, copying, etc*

    Respond to inquiries and correspondence

    Hiring Requirements

    Criminal History Check

    Child Abuse Clearance

    FBI Fingerprint Clearance

    Medical Form & TB Test: This must be completed by a physician.

    Transcripts or Diploma

    Physical Requirements

    Sit with back support approximately six (6) hours. Repetitive motion of wrist and fingers required for typing/keyboarding.