Job Description

Are you an organized, detail-oriented professional looking to play a key administrative role within a team? We are seeking an Administrative Coordinator to provide essential office support to one of our technical teams. In this role, you will work onsite at one of our client’s locations in Jacksonville, Florida, contributing to the smooth and efficient day-to-day operations of the team. You will be the go-to resource for internal staff and external clients, ensuring inquiries are addressed promptly and directed to the right individuals. If you enjoy managing diverse tasks, handling data, and keeping operations running seamlessly, we want to hear from you!

Responsibilities may include:

• Collaborate with internal staff to organize, update and maintain business files and documentation as well as review project reports for accuracy and completeness.
• Reviewing, updating, and retrieving information in project files, contact lists, and team schedules.
• Partner with project managers to prepare contracts, letter agreements, and other key documents, utilizing company software to set up project structures.
• Support the coordination of business activities, including scheduling meetings, managing calendars, and arranging travel plans.
• Take on additional administrative tasks as needed to help the team succeed.

Qualifications

You bring to the team:

• Associate degree in business or a related area preferred
• Minimum three years’ experience in a related position
• Strong communication skills
• Ability to contribute and work well on a team
• Strong organization and writing skills, with a strong attention to details
• Ability to develop and foster effective professional relationships internally and externally
• Exhibit good interpersonal and problem-solving skills
• Ability to manage deadlines and multi-task

Additional Information

Olsson is a nationally recognized, employee-owned firm specializing in planning and design, engineering, field services, environmental, and technology. Founded in 1956 on the very mindset that drives us today, we’re here to improve communities by making them more sustainable, better connected, and more efficient. Simply put, we work to leave the world better than we found it.

As an Olsson employee, you’ll receive our traditional benefits package (health care, vision, dental, paid time off, etc.), plus you’ll:

• Become an owner in the company after your first year through our Employee Stock Ownership Plan (ESOP)
• Engage in work that has a positive impact in communities
• Receive an excellent 401(k) match
• Participate in a wellness program promoting balanced lifestyles
• Benefit from a bonus system that rewards performance
• Have the possibility for flexible work arrangements

Olsson is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.

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