Benefits:

401(k)

Dental insurance

Health insurance

Paid time off

Vision insurance

Job Description & Responsibility for Administrative Operations Assistant

· Serve as receptionist for admin office, greeting all visitors, vendors and applicants by creating a pleasant & welcoming environment .

· Answers phones & directs calls to appropriate individuals; take messages when needed.

· Manage office activities, business transactions, and other matters including but not limited to copying, sorting, scanning, record retention and filing related records.

· Prepares letters, memos, simple forms, emails, quotes and reports according to written or verbal instructions, assistance in reviewing documents and forms in need of completion. · Handle sensitive information in a confidential manner.

· Manage incoming mail, delivering to the appropriate department or individual, processes outgoing mail & packages.

· Assist in the day-to-day administrative operations, including but not limited to managing office purchases, organizing and scheduling appointments and meetings, set up conference room as needed.

· Maintains filing systems, manually and/or electronically.

· Purchasing materials for various jobs, the shop, and office and maintain the order tracking system.

· Support the Operations & Project Management Teams with a variety of tasks, often requiring last minute adjustments & change

· Assist colleagues whenever there is an opportunity or demand to do so.

· Above list is an overview & is meant as a representation & can change at anytime, with tasks being added or removed based upon need. Overtime may be necessary during peak project demands

Qualifications:

Strong organizational skills with the ability to multitask & prioritize.

Excellent interpersonal, written, and verbal communication skills.

Attention to detail and problem-solving skills, extremely detail oriented.

2+ years of QuickBooks Online experience.

2+ years of experience providing administrative support.

2+ years experience working with Basecamp or other project management software

Ability to work efficiently in a team-oriented and fast-paced environment.

Handles confidential information with utmost care and confidentiality.

Proficient in the use of G Suite, QuickBooks Online and Microsoft Office.

Experience:

QuickBooks Online: 2 years (Preferred)

Administrative: 2 years (Required)

Basecamp: 2 years (Preferred)

G Suite: 2 years (Preferred)

Microsoft Office: 2 years (Preferred)

Pay: $21.00 - $23.00 per hour

Schedule:

8 hour shift, with occasional overtime

8:30 AM to 5 PM

Monday - Friday

Work Location: In person