Join the Abacus family of more than 27,000 employees assigned to top-rated clients, nationally.
Why Abacus?
General Administrative Assistant
Job Description:
Provides clerical and organizational support to ensure efficient operation of the office. Responsibilities include handling office tasks, scheduling meetings, preparing reports, and managing communications.
Key Duties:
Answer phones and greet visitors
Schedule appointments and maintain calendars
Organize and maintain filing systems (physical and electronic)
Prepare reports, presentations, and correspondence
Order supplies and manage inventory
Perform data entry and assist with basic bookkeeping
Executive Administrative Assistant
Job Description:
Supports senior executives by handling high-level administrative tasks, maintaining confidentiality, and managing executive schedules.
Key Duties:
Manage executive calendars, travel plans, and meeting coordination
Screen and prioritize emails, calls, and requests
Prepare executive reports, presentations, and board materials
Liaise with internal and external stakeholders
Assist with confidential and strategic projects
Administrative Assistant Level 2 – Job Description
Position Summary:
The Administrative Assistant Level 2 provides intermediate-level administrative support to departments or teams. This role involves handling routine office tasks, coordinating schedules, preparing reports, and assisting with various administrative functions. It requires a solid understanding of office procedures, strong communication skills, and the ability to work independently with moderate supervision.
Key Responsibilities:
Manage calendars, schedule meetings, and coordinate travel arrangements
Prepare and edit correspondence, communications, presentations, and other documents
Maintain filing systems (electronic and paper)
Answer and direct phone calls; respond to emails and inquiries
Assist in the preparation of regularly scheduled reports
Order office supplies and maintain inventory
Support event planning and coordination
May provide limited support to budgeting and invoicing processes
Maintain confidentiality of sensitive information
Qualifications:
High school diploma or equivalent (Associate degree preferred)
2–4 years of administrative experience
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Strong organizational and time-management skills
Ability to communicate effectively, both orally and in writing
Administrative Assistant Level 3 – Job Description
Position Summary:
The Administrative Assistant Level 3 performs advanced administrative support duties and may coordinate the activities of other administrative staff. This position requires a high level of autonomy, problem-solving skills, and the ability to manage complex scheduling, reporting, and communications tasks.
Key Responsibilities:
Manage complex calendars and coordinate high-level meetings and travel logistics
Draft, review, and manage sensitive correspondence and documents
Compile data for reports, presentations, and budget tracking
Serve as the primary point of contact for internal and external stakeholders
Handle confidential materials and information with discretion
Organize department-wide meetings, events, and special projects
Provide guidance and training to junior administrative staff
Assist with policy or procedure development and implementation
Qualifications:
Associate or Bachelor’s degree preferred
4–7 years of administrative or executive assistant experience
Advanced proficiency in Microsoft Office and other office software
Excellent judgment, initiative, and discretion
Strong interpersonal, communication, and multitasking skills
Experience supporting executive-level staff is a plus