WARM (Westerville Area Resource Ministry) is a compassionate nonprofit dedicated to restoring hope and stability for families, seniors, and school children experiencing food insecurity. Through our food pantry, Share Bac-A-Pac/Kids Lunch Club, workforce development, and spiritual guidance, we provide more than just meals—we offer support and resources that empower individuals to build a stronger future. By connecting those in need with generous hearts in our community, WARM ensures that no one in Westerville goes hungry and that every person has the opportunity to thrive. The Administrative Assistant provides comprehensive support to the Executive Director, ensuring efficient operations across human resources, administrative tasks, and other organizational responsibilities. The role requires strong organizational, communication, and multitasking skills to support WARM’s mission and goals effectively. Responsibilities: Payroll Processing • Communicate bi-monthly timecard submission deadlines. • Manage and enforce PTO/timekeeping policies (floating holidays, jury duty, bereavement, etc.). • Process bi-monthly payroll and report to Accounting. Onboarding/Termination • Conduct background checks and prepare onboarding materials (cards, name tags, etc.). • Manage employee benefits enrollment in Principal and QSHERA. • Compile and maintain employee files. • Oversee seasonal hiring and termination for Kids Lunch Club staff. Benefits Administration • Manage QSHERA program and ensure accurate payroll entries for reimbursements. • Provide training to employees on benefits changes and enrollment periods. Scheduling • Coordinate the Executive Director’s calendar and community event appearances. • Add service projects and WARM events to staff calendars. Board of Directors Support • Attend Board meetings, take minutes, and manage meeting logistics. • Schedule semi-annual gatherings and maintain Board records and rosters. Data Management • Update organizational dashboards monthly. • Collaborate with Development for grant-related reporting. Financial and Coin Jar Management • Oversee coin jar collection and processing with community volunteers. • Maintain records and ensure accurate reporting for Accounting. Purchasing and Vendor Management • Handle purchases and vendor communications for all departments. • Maintain tax exemption certifications, vendor W9s, and account details. Gift Card Management • Maintain inventory and records for incoming/outgoing gift cards. • Conduct quarterly audits with the Board Treasurer. Mail and Deposits • Manage daily mail distribution and bank deposits. • Scan and record documents for financial reporting. IT and Equipment Support • Coordinate with external vendors for IT, phones, and printers. • Set up new emails and extensions as needed. Qualifications: • Shows ability to quickly finish very detailed work • High school diploma or GED required • Prior experience in office management or our industry is a plus • Display excellent written, problem-solving, and verbal communication skills • Technologically savvy; basic knowledge of Microsoft Office Word and Excel programs and filing systems with the ability to learn new programs quickly and troubleshoot common issues Compensation: $43,000 - $48,000

• Payroll Processing • Communicate bi-monthly timecard submission deadlines. • Manage and enforce PTO/timekeeping policies (floating holidays, jury duty, bereavement, etc.). • Process bi-monthly payroll and report to Accounting.Onboarding/Termination • Conduct background checks and prepare onboarding materials (cards, name tags, etc.). • Manage employee benefits enrollment in Principal and QSHERA. • Compile and maintain employee files. • Oversee seasonal hiring and termination for Kids Lunch Club staff.Benefits Administration • Manage QSHERA program and ensure accurate payroll entries for reimbursements. • Provide training to employees on benefits changes and enrollment periods.Scheduling • Coordinate the Executive Director’s calendar and community event appearances. • Add service projects and WARM events to staff calendars.Board of Directors Support • Attend Board meetings, take minutes, and manage meeting logistics. • Schedule semi-annual gatherings and maintain Board records and rosters.Data Management • Update organizational dashboards monthly. • Collaborate with Development for grant-related reporting.Financial and Coin Jar Management • Oversee coin jar collection and processing with community volunteers. • Maintain records and ensure accurate reporting for Accounting.Purchasing and Vendor Management • Handle purchases and vendor communications for all departments. • Maintain tax exemption certifications, vendor W9s, and account details.Gift Card Management • Maintain inventory and records for incoming/outgoing gift cards. • Conduct quarterly audits with the Board Treasurer.Mail and Deposits • Manage daily mail distribution and bank deposits. • Scan and record documents for financial reporting.IT and Equipment Support • Coordinate with external vendors for IT, phones, and printers. • Set up new emails and extensions as needed.