Are you an experienced administrative & scheduling coordinator with a keen eye for details? We are looking for someone to help us manage our busy landscaping office and oversee inbound calls, inbound leads, scheduling, and procurement for our jobs. Our ideal candidate has 3 years of administration support experience and a firm grasp of the landscape industry's best practices. If you have excellent communication skills and a track record of optimizing processes, please apply! Responsibilities: • Carry out cash management, billing activities, and payroll tasks - prepare invoices, subcontracts, work orders, change orders, purchase orders, and punch lists • Assist construction project managers to estimate and adhere to proper budgets, create project schedules, and communicate project updates • Ensure that the contract document requirements are met throughout the construction experience by overseeing the construction contract administration and submittal log processes • Document accurate job information sheets, work logs of construction activities, and project team rosters • Standardize quality control process measures to ensure contracts, building, and code regulations are complied with • Compile the closeout package including warranties, maintenance agreements, equipment information, and contractor contact information Qualifications: • Some college highly desired, but a high school diploma or equivalent is required • Three years of experience in construction services, construction administrative support, contract administration, or construction project management is needed • Understanding of the construction industry and processes are beneficial- including codes, AIA documentation, and safety regulations • Key bookkeeping, accounting, and math skills are preferred • Exceptional time management, organization, attention to detail, and communication skills are needed Compensation: $55,000 - $62,000

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