Who We Are: Approximately one in four U.S. jobs requires some level of science knowledge, but companies are struggling to find and retain employees with the skills they need—especially skills like math and programming. Back On Course Educational Services is the solution to this problem. We provide personalized educational support for adults who want to thrive in a career in the science workforce. Our experts deliver a variety of engaging methods of support including one-on-one training sessions and workshops. They have hands-on experience and specialize in working with adults that are underrepresented in the science workforce.

We know what it’s like, because we’ve been there. We’ve helped our clients gain new skills, earn certifications, and more. It’s time to reimagine how we develop our workforce. It’s time to get back on course.

Job Overview: We are currently seeking an Administrative Specialist to serve as the logistical expert and key support for our team. This is an exciting opportunity to join a growing, mission-driven company at a pivotal stage.The ideal candidate has stellar organizational skills, can quickly establish a rapport and communicate well, and has a high degree of self-directedness and efficiency.

Read on to learn how you will make an impact and contribute to the operational health and success of the Back On Course Educational Services team in your role.

Responsibilities include:

Exhibit professional, caring, and welcoming communication that models patience, compassion, and respect for diverse cultures and experiences

Perform general administrative tasks including scheduling, answering and directing phone calls, and email correspondence

Maintain up-to-date and organized records and databases

Provide regular updates, presentations, and reports on business metrics

Assist with planning activities including meetings, workshops, and conferences

Process travel and expense reimbursement requests

Maintain supply and equipment inventory and request equipment orders and repairs

Audit and perform account receivable functions

Facilitate staff onboarding and training

Benefits:

Benefit eligible

Paid sick & vacation time

Mission driven, people-first culture

Opportunities for growth & advancement

Required Qualifications/Skills:

High school diploma or equivalent education required

At least 2 years of administrative experience

Excellent organizational, verbal communication, and writing skills

Strong skills in Microsoft Office and Google Workspace

Experience with online meeting and messaging software (Zoom, WebEx, Microsoft Teams, etc.)

Aptitude to learn new software and systems

Ability to prioritize and manage deadlines

Ability to work seated in front of a computer for long periods of time

Ability to maintain confidentiality

Ability to successfully pass background check

Preferred Qualifications/Skills:

Experience developing internal processes and filing systems

Experience managing invoices and expenses

Experience with learning and course management systems (Blackboard, Canvas, Google Classroom, etc.)

Statistical analysis experience

Fluent in Spanish

Please direct any questions to info@backoncourse.com with the subject line “Administrative Specialist Application Inquiry.”

This is a remote position.