Administrative Specialist

I

INTECON

Administrative Specialist

Quantico, VA
Full Time
Paid
  • Responsibilities

    Job Role: Administrative Support Specialist – Journeyman
    **** City/State/Region: Quantico, VA / Washington, DC and Northern Virginia area. **
    Location:** Onsite (DCSA Headquarters) **
    Job Type:** Full-Time / Exempt
    Clearance: Active Secret clearance is required
    Salary Range: $50k – $70k
    Job Posting Close Date: 04/30/2025

    Overview:

    INTECON, LLC is seeking a motivated Administrative Specialist to provide essential administrative and operational support to various offices within the Defense Counterintelligence and Security Agency (DCSA). This role supports multiple departments, including the Office of the Inspector General (OIG), Office of Small Business Programs and Industry Engagement (OSBP), Logistics Management Office (LMO), Office of General Counsel (OGC), and the Office of the DCSA Director, by ensuring efficient day-to-day office operations. Responsibilities encompass calendar management, travel coordination, document preparation, record maintenance, and serving as a central point of contact for administrative functions.

    Roles and Responsibilities:

    • Administrative Support - Perform a comprehensive range of administrative duties to ensure the efficient functions, including:
      • Calendar management and scheduling.
      • Preparation of correspondence, reports, and other documents.
      • Coordination and management of travel arrangements (domestic and international).
      • Monitoring and tracking of tasks and deadlines.
      • Managing office operations, including supply procurement and inventory management.
      • Handling incoming and outgoing communication, including phone calls, emails, and messages.
      • Organizing, printing, filing, and distributing documents.
      • Processing mail and shipping packages, including overnight deliveries.
      • Other duties as assigned to support organizational goals and team requirements.
    • Executive Assistance - Work directly with the department Chief to manage their daily work routine, including: * Scheduling and coordinating meetings, speaking engagements, and travel. * Exercising discretion when prioritizing commitments and evaluating requests. * Acting as a gatekeeper for time and information flow.
    • Serve as the Point of Contact for the department: * Serve as the primary liaison for the division on electronic taskings and correspondence. * Coordinate with internal and external stakeholders to manage calendar and meeting requests for the department Chief. * Ensure timely and accurate communication and completion of requests.

    Clearance Requirements:

    • Active Secret clearance is required; Top Secret clearance is preferred.

    Qualifications:

    • Associate's degree in Business Administration or a related field is required.

      • Equivalent years of experience or relevant certifications may be considered in lieu of a degree.
      • Advanced education or training in administrative support, task management, or related disciplines is preferred.

    • At least 3 years of administrative support experience, with at least 1 year in a high-profile, fast-paced environment requiring tact and diplomacy.

    • Demonstrated proficiency (2+ years) using task management systems (Correspondence and Task Management System (CATMS), JIRA, SharePoint, ServiceNow) to coordinate assignments and maintain records.

    • Strong organizational skills with the ability to prioritize and manage multiple tasks effectively in a high-paced environment.

    • Advanced knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Suite, and SharePoint.

    • Excellent written and verbal communication skills, with high attention to detail.

    • Ability to adapt to shifting priorities and resolve issues efficiently while maintaining professionalism.

    • Proven ability to work collaboratively with all levels of an organization, including senior leadership.

    • General understanding of DoD security and administrative policies is preferred.

    Why Join Us?

    At INTECON, LLC, we are committed to providing exceptional service and innovative solutions to our clients. As part of our team, you will have the opportunity to contribute to meaningful projects, collaborate with skilled professionals, and grow your career in a supportive and dynamic work environment.

    Benefits:

    • Comprehensive Group Health Plans (Medical, Dental, and Vision) coverage.
    • Company-paid Short-Term and Long-Term Disability, Life, and AD&D Insurance.
    • Flexible Spending Accounts and Supplemental Plans Available.
    • Company-paid Training and Development Programs.
    • Educational Assistance Program.
    • Generous Paid Time Off, Holiday Pay, and Sick Leave.
    • 401k Retirement Plan with Company Match.
    • Critical Illness and Accident Insurance.
    • Employee Assistance Program.
    • Health Advocacy Program.
    • Financial Wellbeing Programs.
    • MarketPlace Perks.

    About INTECON:

    Founded in 1999, INTECON has been a trusted leader in delivering cutting-edge technology and strategic solutions for defense, security, and mission-critical operations for over two decades. As an integral part of Aspetto, we go beyond conventional government contracting – driving innovation, anticipating challenges, and developing forward-thinking solutions that enhance operational effectiveness and national security.

    Leveraging Aspetto's deep expertise in acquisition, design, deployment, and sustainment, INTECON ensures strategic superiority and mission success for our clients. Our ISO 9001:2015 certification reflects our unwavering commitment to quality, precision, and operational excellence. With a robust suite of capabilities including Enterprise IT & Cloud-Based Technologies, Software Development & Cybersecurity, Data & Analytics, Intelligence & Professional Services, Logistics, and Tactical Equipment. We empower organizations with agile, scalable, and mission-driven solutions.

    At INTECON, our dedication to integrity, ingenuity, and client-focused execution positions us as a premier partner in defense and technology. Together with Aspetto, we continue to set new standards of excellence, ensuring the security, resilience, and success of those we serve.

    INTECON is proud to be an Equal Opportunity Employer committed to fostering diversity and inclusivity. We firmly uphold the principle of Equal Pay for Equal Work, without regard to race, color, creed, religion, national origin, sex, sexual orientation, gender identity and expression, age, disability, eligible veteran status, or any other protected characteristic. We welcome qualified applicants from all backgrounds and strive to create a workplace where everyone feels valued and respected.